PCMG Services Coordinator

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Position Details

Department: RSRCH-GRNT | Hematology and Oncology Grants
Location: Phoenix
Shift: Mon-Fri, Days, 8am-5pm
Category: Administrative Support
Posting #: 990276
Employee Type: Full-Time

Position Summary

The PCMG Services Coordinator, under the direction of department leadership, is responsible for performing a variety of specialized function-related administrative and operational tasks to support the oversight, development, and coordination of various events as they relate to grants, divisional and/or academic programs.

Position Duties

  • Develops all structural components of events including, but not limited to, budgeting, contracting, registration, vendor support, continuing medical education application and compliance, financial reconciliation, website maintenance, marketing and communications coordination, and onsite support during event.
  • Prepares necessary materials before, during and after each meeting. Prepares meeting agendas, performs necessary follow-up actions, initiates reminders and transcribes and distributes meeting and presentation minutes to various internal and external audiences, committees and boards to ensure thorough preparation, organization, and documentation of activities and outcomes.
  • Anticipates problems, critical issues and opportunities and facilitates appropriate solutions, working collaboratively with interdependent stakeholders. Provides suggestions for new methods of working for improved effectiveness and efficiency.
  • Arranges and schedules a variety of meetings and initiates and responds to requests.
  • Coordinates community outreach initiatives for programs requiring extensive coordination and project management between multiple organizations.
  • Performs miscellaneous job related duties as requested.

Phoenix Children's Mission, Vision, & Values

Mission

To advance hope, healing and the best healthcare for children and their families

Vision

Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

  • Offering the most comprehensive care across ages, communities and specialties
  • Investing in innovative research, including emerging treatments, tools and technologies
  • Advancing education and training to shape the next generation of clinical leaders
  • Advocating for the health and well-being of children and families
Values
  • We place children and families at the center of all we do
  • We deliver exceptional care, every day and in every way
  • We collaborate with colleagues, partners and communities to amplify our impact
  • We set the standards of pediatric healthcare today, and innovate for the future
  • We are accountable for making the highest quality care accessible and affordable

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Position Qualifications

Please review the following qualifications and specify whether you meet each of the requirements listed.

Education

 Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
1. High School Diploma or equivalent
Required

Experience

 Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
1. Five (5) or more years of executive level organizational coordination and administrative experience
Required
2. Three (3) or more years of autonomous project management experience and accountabilities
Required
3. Five (5) or more years of experience working with MS Office Suite or equivalent product
Required

Special Skills

 Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
1. Effective communication and customer services skills
Required
2. Detail-oriented with excellent planning and organization skills
Required

Physical Requirements & Occupational Exposure/Risk Potential

1. Physical Requirement - Hearing - Frequently
2. Physical Requirement - Pushing/pulling - Occasionally
3. Physical Requirement - Reaching - Occasionally
4. Physical Requirement - Sitting - Frequently
5. Physical Requirement - Standing - Frequently
6. Physical Requirement - Stooping/crouching/kneeling/crawling - Occasionally
7. Physical Requirement - Talking - Constantly
8. Physical Requirement - Walking - Frequently
9. Physical Requirement - Use of keyboard, mouse and/or computer equipment - Constantly
10. Physical Requirement - Lift up to 35 pounds without assistance - Occasionally
11. Occupational Exposure/Risk Potential - Inside office environment - Applicable
I have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to apply