Supv, Accounts Payable

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Position Details

Department: CORP | Accounting Services
Location: Phoenix
Shift: Mon-Fri, Days, 7am-3:30pm
Category: Accounting & Finance
Posting #: 981635
Employee Type: Full-Time

Position Summary

The Accounts Payable Supervisor oversees daily accounts payable operations, leading staff to ensure timely and accurate processing of invoices, reimbursements, refunds, and payments. The role also ensures compliance with internal policies and external regulations, resolves invoice discrepancies, and supports ongoing process improvements to enhance efficiency and accuracy. The role fosters a collaborative team environment, provides training and performance feedback, and ensures departmental goals are met.

Position Duties

  • Staff Supervision and Invoice Processing
    • Oversees accounts payable staff in processing vendor invoices and employee expense reports.
    • Supports data integration efforts related to electronic invoices and patient refunds, ensuring accurate and timely processing within financial systems.
    • Works closely with procurement and other departments to resolve payment issues.
    • Reconciles vendor statements and resolve discrepancies.
    • Serves as a point of contact for complex billing and vendor inquiries.
  • Maintain adherence to accounting standards, tax laws, and internal controls
    • Ensures timely and accurate payment of invoices in compliance with internal policies.
    • Responsible for the timely and accurate preparation of Form 1099s and annual unclaimed property reporting.
    • Supports internal and external audits by preparing documentation and reports.
  • Process Improvement & System Support
    • Leads and manages the implementation, integration, and optimization of ERP and financial systems related to accounts payable processes.
    • Identifies and implements process improvements and automation.
    • Trains staff on Accounts Payable procedures and system updates.
  • General Ledger Integration
    • Supports month-end and year-end close activities.
    • Prepares monthly accounts payable reports and assists with financial analysis.
  • Performs miscellaneous job related duties as requested.

Phoenix Children's Mission, Vision, & Values

Mission

To advance hope, healing and the best healthcare for children and their families

Vision

Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

  • Offering the most comprehensive care across ages, communities and specialties
  • Investing in innovative research, including emerging treatments, tools and technologies
  • Advancing education and training to shape the next generation of clinical leaders
  • Advocating for the health and well-being of children and families
Values
  • We place children and families at the center of all we do
  • We deliver exceptional care, every day and in every way
  • We collaborate with colleagues, partners and communities to amplify our impact
  • We set the standards of pediatric healthcare today, and innovate for the future
  • We are accountable for making the highest quality care accessible and affordable

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Position Qualifications

Please review the following qualifications and specify whether you meet each of the requirements listed.

Education

 Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
1. High School Diploma or GED
Required
2. Bachelor`s Degree in a related field
Preferred

Experience

 Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
1. Five (5) or more years of progressively responsible experience in the accounts payable function.
Required
2. Two (2) years of experience in an accounts payable supervisory role.
Required
3. Experience working with large ERP system such as Infor or Workday.
Required

Special Skills

 Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
1. Strong MS Excel skills.
Required
2. Excellent and effective customer service skills.
Required
3. Demonstrated ability to interact with people throughout the organization in technical explanations about invoice or vendor payment issues.
Required

Physical Requirements & Occupational Exposure/Risk Potential

1. Physical Requirement - Feeling (sensing textures and temperatures) - Occasionally
2. Physical Requirement - Fine Motor Skills (pinching, gripping, etc) - Frequently
3. Physical Requirement - Hearing - Constantly
4. Physical Requirement - Reaching - Occasionally
5. Physical Requirement - Sitting - Constantly
6. Physical Requirement - Standing - Frequently
7. Physical Requirement - Talking - Frequently
8. Physical Requirement - Walking - Frequently
9. Physical Requirement - Near Vision - Constantly
10. Physical Requirement - Far Vision - Frequently
11. Physical Requirement - Color Discrimination - Occasionally
12. Physical Requirement - Use of keyboard, mouse and/or computer equipment - Constantly
13. Physical Requirement - Lift up to 35 pounds without assistance - Occasionally
14. Occupational Exposure/Risk Potential - Inside office environment - Applicable
I have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to apply