Posting Note: Phoenix Children’s is seeking an experienced, highly organized, and discreet Executive Assistant to support the President and CEO of Phoenix Children’s. This role provides high-level administrative support in a fast-paced, mission-driven environment, requiring exceptional communication skills, sound judgment, and meticulous attention to detail. The ideal candidate will be proactive, adaptable, and able to manage complex scheduling, correspondence, and strategic priorities with the utmost professionalism.

This is an exciting opportunity to contribute to the success of one of the nation’s leading pediatric health systems by ensuring the President’s office operates smoothly and efficiently.

This position provides executive administrative support to the President and CEO through management, coordination and administration of the functions, activities, and information necessary to ensure optimal operational efficiency and effectiveness.

• Independently manages President & CEO’s calendar activities by prioritizing and arranging projects, appointments, and events to ensure optimal use of time.
  
• Initiates and coordinates requests for travel and seminars; arranges required transportation, lodging, and associated expense items in accordance with established policy.
  
• Under the direction of the President & CEO manages relationships with Board of Directors, major donors, physicians, and community leaders and ensures timely response to inquiries and issues for enhancing awareness and support of hospital's mission, goals, and objectives.
  
• Reviews Board agenda, organizes and distributes Board Packet to members to ensure timely, accurate, and thorough Board preparation for optimal effectiveness; performs follow up of identified items and/or issues as appropriate.
  
• Partners closely with President & CEO’s Project Manager to prepare agendas, assemble and organize materials, including performing necessary follow up actions, initiating reminders.
  
• Plans, organizes, and maintains all records, materials, references, and correspondence for department(s) to ensure ready reliable access and provision of information to all inquiries.
  
• Prepares a variety of correspondence, reports, and manuals. Initiates responses to inquiries within delegated authority; refers to appropriate party(s) to provide timely and accurate information.
  
• Records and transcribes minutes of meetings/presentations to various internal and external audiences, committees, and Boards to ensure thorough preparation, organization, and documentation of activities and outcomes.
  
• Proactively identifies opportunities for follow up and/or meetings with key constituencies to provide for increased understanding, awareness, and support for ongoing and/or new projects, activities, initiatives, and programs.
  
• Performs miscellaneous job related duties as requested.
  

To advance hope, healing and the best healthcare for children and their families

Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

• Offering the most comprehensive care across ages, communities and specialties
• Investing in innovative research, including emerging treatments, tools and technologies
• Advancing education and training to shape the next generation of clinical leaders
• Advocating for the health and well-being of children and families

• We place children and families at the center of all we do
• We deliver exceptional care, every day and in every way
• We collaborate with colleagues, partners and communities to amplify our impact
• We set the standards of pediatric healthcare today, and innovate for the future
• We are accountable for making the highest quality care accessible and affordable