Posting Note: Job Title: Administrative Assistant – Pathology Department
Location: 1919 E. Thomas Rd. Phoenix, AZ. 85016 - FULLY ON-SITE
Schedule: Full-Time | Monday – Friday, 8:00 AM – 5:00 PM

Job Overview:
We are seeking a reliable and detail-oriented Administrative Assistant to join our Pathology Department. The ideal candidate will have some experience providing administrative support in a fast-paced healthcare environment, strong organizational skills, and the ability to multitask effectively.


Key Responsibilities:

Provide day-to-day administrative support to the Pathology Department staff and leadership

Manage schedules, coordinate meetings, and maintain department calendars

Prepare, format, and distribute correspondence, reports, and presentations

Maintain records and files, both digital and physical

Assist with supply ordering and inventory management

Answer and direct phone calls and respond to departmental inquiries

Support other operational tasks as needed to ensure efficient departmental function



Qualifications:

Three (3) years of administrative support experience (Associates in Business or related field may substitute for one year of experience)

High school diploma or equivalent required

Previous administrative experience in a healthcare or laboratory setting preferred

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Strong communication and interpersonal skills

Ability to handle sensitive information with discretion

Organized, dependable, and able to work independently as well as part of a team

The Administrative Assistant provides administrative support and organization to department directors. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer service-focused operations.

• Assists in tracking and updating annual operational budget. Prepares, codes and tracks requests for payments to ensure proper accounting of funds in accordance with budget. Maintains inventory levels of standard office supplies and materials, initiating requests, as appropriate.
  
• Assists visitors, patients, families and others with hospital related inquiries/concerns; refers to appropriate resource or authority, as necessary.
  
• Composes correspondence and independently generates other communications, including, but not limited to, e-mails, newsletters, reports, mailings, flyers and brochures through effective use of appropriate software application and/or media.
  
• Maintains confidential departmental employee files and records to ensure consistently current and accurate documentation.
  
• Prepares agendas and minutes of a variety of meetings, creates and maintains current calendar of meetings and notifies participants of changes to ensure timely communication.
  
• Provides administrative support to the department and coordinates and organizes office workflow and communications, including phone management, e-mail correspondence, file maintenance and standard mail collection/distribution to provide for optimum efficiency.
  
• Performs miscellaneous job related duties as requested.
  

To advance hope, healing and the best healthcare for children and their families

Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

• Offering the most comprehensive care across ages, communities and specialties
• Investing in innovative research, including emerging treatments, tools and technologies
• Advancing education and training to shape the next generation of clinical leaders
• Advocating for the health and well-being of children and families

• We place children and families at the center of all we do
• We deliver exceptional care, every day and in every way
• We collaborate with colleagues, partners and communities to amplify our impact
• We set the standards of pediatric healthcare today, and innovate for the future
• We are accountable for making the highest quality care accessible and affordable