Posting Note: Sr. Executive Assistant

Schedule
Days/Shifts: Monday–Friday | Days | 8:00 a.m. – 5:00 p.m.

Location
1919 E. Thomas Road
Phoenix, AZ

Work Arrangement: This is a fully onsite, in-office position. The selected candidate is expected to work onsite Monday through Friday during scheduled business hours.

Required Qualifications

Education
High School Diploma or GED required.

Experience
Seven (7) or more years of administrative experience supporting senior-level executives.
Previous project management experience managing multiple complex and strategic organizational priorities and initiatives.
Advanced proficiency in a Windows environment, including the Microsoft Office Suite, with expert-level skills in Word, PowerPoint, and Excel.
Demonstrated experience supporting multiple executives in a fast-paced, complex organization.

Special Skills
Excellent customer service and interpersonal skills.
Strong verbal and written communication skills.
Exceptional planning, organizational, and time-management abilities.
Ability to prioritize competing demands while maintaining accuracy and attention to detail.
Demonstrated professionalism, sound judgment, discretion, and the ability to maintain strict confidentiality.
Ability to work independently while building strong collaborative relationships across all levels of the organization.

Preferred Qualifications
Experience supporting C-suite, Senior Vice President, Vice President, or Physician Executive leadership.
Experience in healthcare or another large, complex corporate environment.
Proven ability to anticipate executive needs, solve problems proactively, and manage multiple high-priority assignments with minimal supervision.

Position Summary

We are seeking a highly experienced Senior Executive Assistant to provide exceptional administrative support to senior executive leadership in a fast-paced healthcare environment. This role requires a proactive, polished professional who thrives in managing multiple priorities, exercises sound judgment, and maintains the highest level of confidentiality.

The ideal candidate will have significant experience supporting executive-level leaders, with demonstrated success managing complex calendars, coordinating meetings and executive communications, handling confidential information, and anticipating the needs of busy executives. Strong organizational skills, attention to detail, professionalism, and the ability to work independently are essential.

Candidates should possess outstanding written and verbal communication skills, be highly proficient with Microsoft Office applications, and have the ability to build strong working relationships across all levels of the organization. Experience supporting multiple executives in a dynamic, high-volume environment is strongly preferred.

This position is fully in-office and requires an individual who enjoys working collaboratively with executive leadership and cross-functional teams in a professional office setting. Regular onsite presence is essential to effectively support executives, coordinate meetings, and respond to the day-to-day needs of leadership.

We are looking for a seasoned Executive Assistant who can serve as a trusted partner to leadership, demonstrate initiative, adapt to changing priorities, and consistently deliver a high level of customer service and executive support.

The Senior Executive Assistant provides advanced-level administrative support and organization to executives at the Senior Vice President or Executive Vice President level and ensures the efficient and effective provision of data and information. This position acts independently and is privy to the organization's confidential information. In addition, this position organizes schedules, manages deadlines, pays close attention to details and exhibits professional customer service skills to internal customers, as well as external visitors and/or organizations.

• Arranges and schedules a variety of complex meetings, initiates and responds to requests for scheduled time, maintains current and accurate calendars to ensure efficient scheduling and minimizes conflicts and ensures deliverables.
  
• Develops and continuously demonstrates a deep understanding of organizational objectives, key activities and requirements in order to anticipate and proactively address the needs of the Executive team.
  
• Prepares agendas, assembles and organizes materials, including performing necessary follow up actions, initiates reminders, and records and transcribes minutes of meetings/presentations to various internal and external audiences, committees, and Boards to ensure thorough preparation, organization, and documentation of activities and outcomes.
  
• Ensures Executive is prepared for appointments by anticipating and gathering necessary materials for each meeting, including meeting agenda.
  
• Provides support to the Senior Executives and other key leaders, including Directors of the Board, as needed; works effectively in a team environment, understands the needs of the overall group and backs up the other Sr. Executive Assistants.
  
• Handles sensitive information and confidential business matters with a high degree of discretion. Anticipates problems, critical issues and/or opportunities and acts accordingly.
  
• Plans, coordinates and creates executive-level, enterprise-wide communications and presentations by utilizing advanced Word, PowerPoint and Excel.
  
• Provides suggestions for new methods of working to improve effectiveness and efficiency.
  
• Performs miscellaneous job related duties as requested.
  

To advance hope, healing and the best healthcare for children and their families

Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

• Offering the most comprehensive care across ages, communities and specialties
• Investing in innovative research, including emerging treatments, tools and technologies
• Advancing education and training to shape the next generation of clinical leaders
• Advocating for the health and well-being of children and families

• We place children and families at the center of all we do
• We deliver exceptional care, every day and in every way
• We collaborate with colleagues, partners and communities to amplify our impact
• We set the standards of pediatric healthcare today, and innovate for the future
• We are accountable for making the highest quality care accessible and affordable