Posting Note: Administrative Assistant – Neurology Clinic

We are seeking an experienced and highly organized Administrative Assistant to join our Neurology team. This is a full-time, fully onsite position supporting a fast-paced clinical and provider environment.

Schedule & Work Location
Full-time, Monday–Friday
Standard hours: 8:00 AM – 5:00 PM
Some flexibility in work hours may be available
Fully onsite position; no remote or hybrid work options available

Work Location:
1919 E Thomas Rd.
Phoenix, AZ 85016

Position Overview
This role will primarily support the Division Chief while also assisting a larger Neurology provider team as needed. The selected candidate will work collaboratively within a team of six Administrative Assistants supporting approximately 34 providers.

The ideal candidate is a seasoned Administrative Assistant who thrives in a fast-paced environment, demonstrates strong multitasking abilities, and requires minimal training.


Preferred Qualifications
Prior Administrative Assistant experience strongly preferred
Experience supporting multiple providers or executives in a healthcare or fast-paced professional setting preferred
Strong organizational skills and ability to manage multiple priorities simultaneously
Ability to work independently with minimal supervision

Required Qualifications
Education

High School Diploma or equivalent required
Associate degree in Business or related field may substitute for one year of experience

Experience

Minimum three (3) years of administrative support experience required

Technical Skills
Proficiency in a Windows-based environment
Experience with Microsoft Office Suite, including:
Word
Excel
PowerPoint

The Administrative Assistant provides administrative support and organization to department directors. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer service-focused operations.

• Assists in tracking and updating annual operational budget. Prepares, codes and tracks requests for payments to ensure proper accounting of funds in accordance with budget. Maintains inventory levels of standard office supplies and materials, initiating requests, as appropriate.
  
• Assists visitors, patients, families and others with hospital related inquiries/concerns; refers to appropriate resource or authority, as necessary.
  
• Composes correspondence and independently generates other communications, including, but not limited to, e-mails, newsletters, reports, mailings, flyers and brochures through effective use of appropriate software application and/or media.
  
• Maintains confidential departmental employee files and records to ensure consistently current and accurate documentation.
  
• Prepares agendas and minutes of a variety of meetings, creates and maintains current calendar of meetings and notifies participants of changes to ensure timely communication.
  
• Provides administrative support to the department and coordinates and organizes office workflow and communications, including phone management, e-mail correspondence, file maintenance and standard mail collection/distribution to provide for optimum efficiency.
  
• Performs miscellaneous job related duties as requested.
  

To advance hope, healing and the best healthcare for children and their families

Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

• Offering the most comprehensive care across ages, communities and specialties
• Investing in innovative research, including emerging treatments, tools and technologies
• Advancing education and training to shape the next generation of clinical leaders
• Advocating for the health and well-being of children and families

• We place children and families at the center of all we do
• We deliver exceptional care, every day and in every way
• We collaborate with colleagues, partners and communities to amplify our impact
• We set the standards of pediatric healthcare today, and innovate for the future
• We are accountable for making the highest quality care accessible and affordable