Posting Note: We are seeking a highly organized Provider Recruitment Coordinator to support the Physician Recruitment team in coordinating candidate visits and managing key administrative processes throughout the recruitment lifecycle. This full-time role follows a Monday–Friday schedule with a hybrid work arrangement, typically requiring approximately two days onsite per week. Work hours may vary outside of traditional business hours to accommodate physician travel schedules, time zones, or recruitment activities, and occasional weekend work or overtime may be required. Qualified candidates will have strong organizational, communication, and time management skills, with the ability to manage multiple priorities while maintaining a high level of confidentiality and attention to detail. Relevant education, professional experience, or an equivalent combination of both in hospital administrative or coordination roles is required. Proficiency in Microsoft Office Suite is expected, and experience supporting recruitment operations, coordinating complex schedules or travel logistics, or utilizing tracking tools such as Smartsheet's and excel is preferred. Successful candidates will be adaptable, detail-oriented, and comfortable collaborating with recruiters, leadership, and candidates in a fast-paced environment.

Position supports physician recruitment to support the strategic growth initiatives of Phoenix Children's. This position requires critical and independent thinking skills to ensure an excellent candidate experience from start to finish. Includes pre-boarding, new hire processing, A/P processing, travel arrangements and processing of candidate's reimbursements in accordance with Phoenix Children's and regulatory guidelines, coordination of complex site visit itineraries with multiple C-suite executives, maintaining candidate activity and status updates in system, and coordinating onboarding functions which may include credentialing process. Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers of Phoenix Children's with an excellent service experience by consistently demonstrating our core and leader behaviors. Strong professional presence and ability to speak comfortably with all levels of employees.

• Interview Itinerary Development/Management
  
  Develops complex site visit itineraries and coordinates the participation across the Phoenix Children's facility C-suites and regional leaders using diplomacy and tact as well as independent judgment. Responsible for coordinating exceptional site tours to incoming candidates.
• Manages Candidate Data
  
  Coordinates with the assigned recruiter(s) to maintain accurate open recruitment profiles. Inputs accurate applicant/candidate data reflecting the current status of candidate activity, C.V., candidate communication and other relevant information into the database.
• Manages Pre-boarding activities
  
  Manages the pre-boarding process which may include offer letters/agreements and credentialing tracking. Facilitates integration of information across all parties related to the pre-boarding of the candidate system-wide. Engages appropriate stakeholders on the status of process credentialing and position acceptance, ensuring all parties are aware of status and associated responsibilities. Assists in updating applicant tracking program and in-house job board postings to ensure continual accuracy and availability of information.
• Manages Candidate Expense Reimbursement
  
  Manages candidate expenses and accurately submits for reimbursement of those expenses with support documentation to ensure compliance with Phoenix Children's policy and regulatory guidelines. Maintains expense tracking for candidate travel which may include expenses such as relocation, house hunting costs and national/local transportation costs.
• Systems Management and Process Improvement
  
  Monitors the data and systems evaluating ease of access, areas for improvement, accuracy of the information, ease of reporting and process flow. Collaborates with others to develop and implement enhancements.
• Performs miscellaneous job related duties as requested.
  

To advance hope, healing and the best healthcare for children and their families

Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

• Offering the most comprehensive care across ages, communities and specialties
• Investing in innovative research, including emerging treatments, tools and technologies
• Advancing education and training to shape the next generation of clinical leaders
• Advocating for the health and well-being of children and families

• We place children and families at the center of all we do
• We deliver exceptional care, every day and in every way
• We collaborate with colleagues, partners and communities to amplify our impact
• We set the standards of pediatric healthcare today, and innovate for the future
• We are accountable for making the highest quality care accessible and affordable