Administrative Assistant - Foundation

Posting Note: This front-facing position (hours from 8am – 5pm) provides a cheerful, welcoming greeting for Foundation visitors and handles incoming and outbound phone calls in an efficient, helpful, and friendly manner. Other responsibilities include receiving faxes, mail, and shipments and distributing them appropriately. This position maintains a clean front office reception area and meeting rooms, maintains security by following procedures and monitoring logbook, and assists with stocking office supplies. Use of Raiser's Edge database for updating donor contact information and a general knowledge of Foundation events and activities to provide the best possible customer experience will be required. The ideal candidate is dependable, has excellent customer service skills with both external and internal customers and must be comfortable with dealing with the public. Also required is experience in a fast-paced, multi-tasking environment, strong computer skills including Microsoft Office, and excellent written and verbal communication skills. Bilingual candidate desired.

The Administrative Assistant provides administrative support and organization to department directors. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer service-focused operations.

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Administrative Assistant

The Administrative Assistant provides administrative support and organization to department directors. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer service-focused operations.

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Administrative Assistant

The Administrative Assistant provides administrative support and organization to department directors. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer service-focused operations.

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Exec Assistant

The Executive Assistant provides advanced-level administrative support and organization to executive(s) at the Vice President level and ensures the efficient and effective provision of data and information. This position organizes schedules, manages deadlines, pays close attention to details and exhibits professional customer service skills to internal and external visitors. This position reports to a Vice President or Institute Medical Director.

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Hospital Based Div Ops Coord

Under the direction of a manager, director, Division Chief the Hospital Based Division Operations Coordinator is responsible for the oversight of the day-to day activities of Chief, multiple providers, medical directors, and program directors for assigned department(s). Ensures efficient and effective workflows at all locations where assigned departments practice in accordance with customer service and quality standards. Coordinates day to day operations to facilitate efficient office work flow, schedule management, Kronos, maintains annual operational budget, regulatory and medical licensures, and effective communications.

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Ld Scheduler

This position's primary purpose is to oversee ambulatory scheduling staff. This position reports to the Central Scheduling Supervisor. Position will also schedule patient appointments in various divisions, utilizing appropriate scheduling systems and software, according to procedure type, utilizing knowledge of provider protocols, privileges, and block time when appropriate. Collects and enters pertinent patient data. This position also initiates the billing processes by collecting and entering pertinent insurance information.

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Medical Scribe

The primary role of the Medical Scribe is to relieve the practitioner of clerical and secretarial duties; thus allowing the practitioner to focus more directly on clinical care. The scribe is an unlicensed individual and exclusively non-clinical. They do not examine patients and do not engage in any type of patient care. A scribe’s role is limited to documentation and efficiency management for the practitioner. Must be able to travel to our satellite offices (except Yuma).

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Medical Scribe

The primary role of the Medical Scribe is to relieve the practitioner of clerical and secretarial duties; thus allowing the practitioner to focus more directly on clinical care. The scribe is an unlicensed individual and exclusively non-clinical. They do not examine patients and do not engage in any type of patient care. A scribe’s role is limited to documentation and efficiency management for the practitioner. Must be able to travel to our satellite offices (except Yuma).

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Medical Scribe

The primary role of the Medical Scribe is to relieve the practitioner of clerical and secretarial duties; thus allowing the practitioner to focus more directly on clinical care. The scribe is an unlicensed individual and exclusively non-clinical. They do not examine patients and do not engage in any type of patient care. A scribe’s role is limited to documentation and efficiency management for the practitioner. Must be able to travel to our satellite offices (except Yuma).

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Medical Student Program Coordinator

This position is responsible for the effective and efficient operation and coordination of the medical student programs at Phoenix Children`s Hospital.

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