Posting Note: Administrative Assistant – Mercy Gilbert Location: Gilbert 3555 South Val Vista Drive Gilbert, AZ We are seeking a positive, proactive, and highly organized Administrative Assistant to support our Neonatal Intensive Care Unit (NICU) and Perioperative Services teams at Phoenix Children's - Mercy Gilbert Hospital. This is an excellent opportunity for someone who enjoys being part of a fast-paced healthcare environment and takes pride in keeping operations organized and running smoothly. The ideal candidate is a self-starter who anticipates team needs, takes initiative, demonstrates flexibility, and enjoys providing administrative support to multiple departments. Required Qualifications Education High School Diploma or equivalent. Experience Three (3) years of administrative support experience. An Associate's degree in Business or a related field may substitute for one (1) year of experience. Work Environment and Schedule Schedule: Monday–Friday, five 8-hour shifts. This is an onsite position requiring five days per week in the hospital. Consistent start time generally between 6:00 AM and 8:00 AM. The position will support two clinical areas and may require movement between unit workspaces. The employee will work in proximity to active patient-care areas. Although this is strictly an administrative position with no direct patient-care responsibilities, exposure to the sights and sounds of a hospital environment, including critically ill infants in the NICU, should be expected. Key Responsibilities Provide administrative support to NICU and Perioperative Services, including Operating Room (OR), Pre-Op, and Post-Anesthesia Care Unit (PACU) teams. Assist with nursing timekeeping activities, including monitoring timecard approvals, tracking attendance discrepancies, and processing timecard edits. Support supply ordering and inventory coordination for both office and medical supplies. Coordinate supply deliveries and maintain department-specific ordering information. Assist with general administrative tasks such as copying, laminating, preparing signage, filing, and correspondence. Provide scheduling and calendar coordination support for department leadership as needed. Assist with departmental projects and operational readiness activities. Collaborate with team members across multiple clinical areas to ensure administrative needs are addressed efficiently. What We're Looking For A positive, professional, and approachable individual with a strong customer-service mindset. Someone who is proactive, takes initiative, and can anticipate what needs to be done without always being asked. Strong organizational skills and the ability to manage multiple priorities. Excellent communication and interpersonal skills. Attention to detail, particularly when handling timekeeping information, supply orders, and administrative records. Flexibility and adaptability when supporting two different clinical teams. Comfort working in a hospital environment and interacting with clinical staff, patients, and families. Healthcare experience is beneficial. We are looking for someone who demonstrates the personality, initiative, and willingness to learn to be successful in this role. The ideal candidate is someone who is dependable, adaptable, positive, and naturally takes initiative. We are looking for a team player who enjoys helping others, stays one step ahead, and takes pride in making a difference behind the scenes in a busy healthcare environment.

Posting Note: Administrative Assistant Phoenix Children's - Mercy Gilbert | Gilbert, Arizona Schedule and Work Location Location: 3555 South Val Vista, Gilbert, AZ. Schedule: Full-time, Monday through Friday. The traditional schedule is 8:00 a.m. to 5:00 p.m.; however, there is flexibility for earlier start times, potentially as early as 6:00 a.m. or 7:00 a.m., with corresponding adjustments to the end of the workday. Weekend Requirement: This position requires working remotely every other Sunday to complete payroll timekeeping responsibilities in preparation for Monday approvals. Position Overview We are seeking an organized, detail-oriented, and proactive Administrative Assistant to support our Medical-Surgical ICU (Med-Surg ICU/MOSU) and Emergency Department at our new East Valley Hospital location in Gilbert, Arizona. This position will provide shared administrative support to both departments, working closely with nursing leadership and clinical teams to support daily operations, employee timekeeping, payroll processes, reporting, documentation, and general administrative functions. The ideal candidate is dependable, highly organized, comfortable working with multiple computer applications, and able to manage competing priorities in a fast-paced healthcare environment. Strong attention to detail, initiative, and the ability to maintain confidentiality when handling employee information are essential. This is an excellent opportunity for an experienced administrative professional or an individual with transferable administrative skills who is interested in growing their career while supporting clinical teams. Required Qualifications Education High School Diploma or equivalent. Experience Three (3) years of administrative support experience. An Associate's degree in Business or a related field may substitute for one year of experience. Special Skills Experience working in a Windows environment. Experience using Microsoft Office Suite, with an emphasis on Word, PowerPoint, Visio, and Excel. Preferred Qualifications and Competencies Experience with Smartsheets and SharePoint, or the ability and willingness to learn these applications. Strong organizational, time-management, and prioritization skills. Excellent attention to detail and accuracy. Strong written and verbal communication skills. Ability to manage multiple assignments, meet deadlines, and adapt to changing priorities. Ability to work independently while collaborating with multiple department leaders and clinical teams. Experience with employee timekeeping, payroll processes, reporting, or personnel documentation is beneficial. Healthcare or clinical department administrative experience is a plus. Why Join Our Team? This position offers the opportunity to play an important role in supporting two clinical departments as part of a growing hospital. The Administrative Assistant will work closely with nursing leadership and clinical staff, contribute to departmental operations, and help establish administrative processes that support the delivery of quality patient care. If you are organized, dependable, detail-oriented, and enjoy being an essential part of a collaborative healthcare team, we encourage you to apply!