Exec Assistant

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Position Details

Department: CORP | Quality Resource Management
Location: Phoenix
Shift: Mon-Fri, Days, 8am-5pm
Category: Administrative Support
Posting #: 907629
Employee Type: Full-Time

Position Summary

The Executive Assistant provides advanced-level administrative support and organization to executive(s) at the Vice President level and ensures the efficient and effective provision of data and information. This position organizes schedules, manages deadlines, pays close attention to details and exhibits professional customer service skills to internal and external visitors. This position reports to a Vice President or Institute Medical Director.

Position Duties

  • Anticipates problems, critical issues and/or opportunities and acts accordingly.
  • Arranges and schedules a variety of meetings, initiates and responds to requests for scheduled time, maintains current and accurate calendars to ensure efficient scheduling, minimizes conflicts and ensures deliverables.
  • Ensures Executive is prepared for appointments by anticipating and gathering necessary materials for each meeting, including meeting agenda.
  • Handles sensitive information and confidential business matters with a high degree of discretion.
  • Plans, creates and coordinates executive-level communications and presentations by utilizing advanced Word, PowerPoint and Excel.
  • Prepares agendas, assembles and organizes materials, performs necessary follow-up actions, initiates reminders and records/transcribes minutes of meetings and/or presentations to various internal and external audiences, committees and Boards to ensure the thorough preparation, organization and documentation of activities and outcomes.
  • Provides suggestions for new methods of working for improved effectiveness and efficiency.
  • Provides support to other staff, as needed; works effectively in a team environment.
  • Performs miscellaneous job related duties as requested.

Phoenix Children's Mission, Vision, & Values

Mission

To advance hope, healing and the best healthcare for children and their families

Vision

Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

  • Offering the most comprehensive care across ages, communities and specialties
  • Investing in innovative research, including emerging treatments, tools and technologies
  • Advancing education and training to shape the next generation of clinical leaders
  • Advocating for the health and well-being of children and families
Values
  • We place children and families at the center of all we do
  • We deliver exceptional care, every day and in every way
  • We collaborate with colleagues, partners and communities to amplify our impact
  • We set the standards of pediatric healthcare today, and innovate for the future
  • We are accountable for making the highest quality care accessible and affordable

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Position Qualifications

Please review the following qualifications and specify whether you meet each of the requirements listed.
Education
 Do you meet this requirement?
1. High School Diploma or equivalent
Required
Experience
 Do you meet this requirement?
1. Five (5) or more years of administrative experience to include responsibility for support to executive management
Required
Special Skills
 Do you meet this requirement?
1. Two (2) or more years of experience in a Windows environment that includes the use of MS Office Suite of products with an emphasis on Word, PowerPoint and Excel
Required
2. Excellent customer service skills, strong communications skills, and good planning and organizational skills.
Required
Physical Requirements & Occupational Exposure/Risk Potential
1. Physical Requirement - Hearing - Frequently
2. Physical Requirement - Pushing/pulling - Occasionally
3. Physical Requirement - Reaching - Occasionally
4. Physical Requirement - Sitting - Frequently
5. Physical Requirement - Standing - Frequently
6. Physical Requirement - Stooping/crouching/kneeling/crawling - Occasionally
7. Physical Requirement - Talking - Constantly
8. Physical Requirement - Walking - Frequently
9. Physical Requirement - Use of keyboard, mouse and/or computer equipment - Constantly
10. Physical Requirement - Lift up to 35 pounds without assistance - Occasionally
11. Occupational Exposure/Risk Potential - Inside office environment - Applicable
I have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to apply