Posting Note: We are seeking a highly organized and detail-oriented Administrative Assistant with a minimum of 3 years of experience to support our team. The ideal candidate will possess exceptional multitasking skills and a proactive attitude, helping to ensure smooth office operations and effective communication.

Qualifications:

Minimum 3 years of experience in an administrative role, preferably in healthcare.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
Strong communication skills, both written and verbal.
Excellent organizational skills and attention to detail.
Ability to work independently and collaboratively in a fast-paced environment.

Key Responsibilities:

Manage executive schedules, including appointments, meetings, and travel arrangements.
Create department meeting agendas, take meeting minutes, compile and distribute accordingly.
Prepare and edit correspondence, reports, and presentations.
Maintain office supplies and coordinate with vendors.
Assist with project management tasks and ensure deadlines are met.
Handle confidential information with discretion.
Support team members with administrative tasks as needed.

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience.

Join us at Phoenix Children's and help us make a difference!

The Administrative Assistant provides administrative support and organization to department directors. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer service-focused operations.

1. Assists in tracking and updating annual operational budget. Prepares, codes and tracks requests for payments to ensure proper accounting of funds in accordance with budget. Maintains inventory levels of standard office supplies and materials, initiating requests, as appropriate.
2. Assists visitors, patients, families and others with hospital related inquiries/concerns; refers to appropriate resource or authority, as necessary.
3. Composes correspondence and independently generates other communications, including, but not limited to, e-mails, newsletters, reports, mailings, flyers and brochures through effective use of appropriate software application and/or media.
4. Maintains confidential departmental employee files and records to ensure consistently current and accurate documentation.
5. Prepares agendas and minutes of a variety of meetings, creates and maintains current calendar of meetings and notifies participants of changes to ensure timely communication.
6. Provides administrative support to the department and coordinates and organizes office workflow and communications, including phone management, e-mail correspondence, file maintenance and standard mail collection/distribution to provide for optimum efficiency.
7. Performs miscellaneous job related duties as requested.

Mission

To advance hope, healing and the best healthcare for children and their families

Vision

Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

• Offering the most comprehensive care across ages, communities and specialties
• Investing in innovative research, including emerging treatments, tools and technologies
• Advancing education and training to shape the next generation of clinical leaders
• Advocating for the health and well-being of children and families

Values

• We place children and families at the center of all we do
• We deliver exceptional care, every day and in every way
• We collaborate with colleagues, partners and communities to amplify our impact
• We set the standards of pediatric healthcare today, and innovate for the future
• We are accountable for making the highest quality care accessible and affordable