Administrative Assistant - Rehabilitation Services

 Apply!

Position Details

Department: PCH-MAIN | Rehabilitation Services
Category: Administrative Support
Location: Phoenix
Employee Type: Regular
Posting #: 815103
Posted On: 2/7/2024

Position Summary

The Administrative Assistant provides administrative support and organization to department directors. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer service-focused operations.

Position Duties

  1. Assists in tracking and updating annual operational budget. Prepares, codes and tracks requests for payments to ensure proper accounting of funds in accordance with budget. Maintains inventory levels of standard office supplies and materials, initiating requests, as appropriate.
  2. Assists visitors, patients, families and others with hospital related inquiries/concerns; refers to appropriate resource or authority, as necessary.
  3. Composes correspondence and independently generates other communications, including, but not limited to, e-mails, newsletters, reports, mailings, flyers and brochures through effective use of appropriate software application and/or media.
  4. Maintains confidential departmental employee files and records to ensure consistently current and accurate documentation.
  5. Prepares agendas and minutes of a variety of meetings, creates and maintains current calendar of meetings and notifies participants of changes to ensure timely communication.
  6. Provides administrative support to the department and coordinates and organizes office workflow and communications, including phone management, e-mail correspondence, file maintenance and standard mail collection/distribution to provide for optimum efficiency.
  7. Performs miscellaneous job related duties as requested.

Phoenix Children's Mission, Vision, & Values

Mission

To advance hope, healing and the best healthcare for children and their families

Vision

Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

  • Offering the most comprehensive care across ages, communities and specialties
  • Investing in innovative research, including emerging treatments, tools and technologies
  • Advancing education and training to shape the next generation of clinical leaders
  • Advocating for the health and well-being of children and families
Values
  • We place children and families at the center of all we do
  • We deliver exceptional care, every day and in every way
  • We collaborate with colleagues, partners and communities to amplify our impact
  • We set the standards of pediatric healthcare today, and innovate for the future
  • We are accountable for making the highest quality care accessible and affordable

Apply for this position?


Note, ONLY 1 attachment will be visible to system per applicant for all applications per active profile. When you upload your resume, our system will attempt to update your profile here, which may overwrite previously completed fields. The attached file is accepted as the resume. It is also allowable to combine both the resume (positioned first in the file) followed by a cover letter into the one file attachment.
Please upload a PDF or DOCX version of your resume. Resumes created in Mac Pages should be exported as PDF before uploading

or drag your file to this box

Position Qualifications

Please review the following qualifications and specify whether you meet each of the requirements listed.
Education
Do you meet this requirement?
1. High School Diploma or equivalent
Required
Experience
Do you meet this requirement?
1. Three (3) years of administrative support experience (Associates in Business or related field may substitute for one year of experience)
Required
Special Skills
Do you meet this requirement?
1. Experience in a Windows environment that includes the use of MS Office Suite of products with an emphasis on Word, PowerPoint, Visio and Excel.
Required
Physical Requirements & Occupational Exposure/Risk Potential
1. Physical Requirement - Sitting - Frequently
2. Physical Requirement - Standing - Frequently
3. Physical Requirement - Stooping/crouching/kneeling/crawling - Occasionally
4. Physical Requirement - Talking - Constantly
5. Physical Requirement - Walking - Frequently
6. Physical Requirement - Use of keyboard, mouse and/or computer equipment - Constantly
7. Physical Requirement - Lift up to 35 pounds without assistance - Occasionally
8. Occupational Exposure/Risk Potential - Inside office environment - Applicable
9. Occupational Exposure/Risk Potential - Confined areas - Applicable
I have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to apply