As part of our continued commitment to providing a safe and healthy workplace, Phoenix Children’s is officially a mandatory COVID-19 vaccination organization, effective October 1, 2021. All new employees must be fully vaccinated prior to starting employment at Phoenix Children’s. Having a vaccinated workforce is an important step in supporting our mission to provide hope, healing and the best healthcare for the children in our community.

Special Events Coordinator

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Position Details

Department: PCHF | Foundation
Category: Foundation
Location: Phoenix
Posting #: 735711
Date Posted: 3/14/2023
Employee Type: Regular

Position Summary

Posting Note: Working closely with the Director of Special Events at our Foundation, the Coordinator will assist with all aspects of event planning and coordination. Must be able to work in a fast paced environment and be highly detail oriented. Must be able to work flexible hours including some evenings and weekends, and work a regular schedule of 4 days in office and one day remote.

The Coordinator II’s primary responsibility is to assist with managing relationships, partnerships, programs, events and campaigns that result in growing annual revenue for the Foundation. The Coordinator II collaborates with colleagues throughout the Foundation and/or hospital to help deliver first-class programs, events, recognition, and service to internal and external donors. The Coordinator II may take lead role on project/program execution.

PCH Values

  • Family-Centered care that focuses on the need of the child first and values the family as an important member of the care team
  • Excellence in clinical care, service and communication
  • Collaborative within our institution and with others who share our mission and goals
  • Leadership that set the standard for pediatric health care today and innovations of the future
  • Accountability to our patients, community and each other for providing the best in the most cost-effective way.

Position Duties

  1. Provides hands-on assistance with fund raising tactics, timely and meaningful donor recognition and communications. Schedules meetings, volunteers and tours, tracks donations.
  2. Collaborates with Foundation colleagues to develop fundraising plans, proposals, prospect cultivation, recognition collateral, promotional materials and reporting to engage and increase interest in philanthropy and sponsorship from individuals and businesses.
  3. Keeps updated calendar of events, merchandise, supplies, contact information in database, tracking reports for campaign and event revenue and expenses.
  4. Independently assists or has a lead role with tasks related to events and project management; communications; donor engagement and stewardship. May be assigned some oversight of revenue and non-revenue items as well as financial reporting duties.
  5. Helps cultivate key relationships with existing and prospective supporters.
  6. Performs miscellaneous job related duties as requested.

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Position Qualifications

Please review the following qualifications and specify whether you meet each of the requirements listed.
Do you meet this requirement?
Education
1. Bachelor’s degree or equivalent work experience Required
Do you meet this requirement?
Experience
1. Minimum of 3 years of related experience. Required
2. Prior retail or customer service experience. Required
3. Project management, community relations and/or budgeting experience. Required
4. Experience working with executive staff and high profile stakeholders. Required
5. 2+ years administrative assistant experience Preferred
Do you meet this requirement?
Special Skills
1. High level of maturity and personal integrity; enthusiasm, energy and a positive attitude combined with a passion for building relationships. Required
2. Goal oriented, resourceful, flexible and good humored. Required
3. Strong computer skills, including proficiency with Microsoft Office software and CRM database. Required
4. Ability to multi-task with keen attention to detail. Required
5. Ability to maintain a flexible schedule to accommodate occasional night and weekend activities. Required
Physical Requirements & Occupational Exposure/Risk Potential
1. Physical Requirement - Feeling (sensing textures and temperatures) Occasionally
2. Physical Requirement - Fine Motor Skills (pinching, gripping, etc) Occasionally
3. Physical Requirement - Hearing Constantly
4. Physical Requirement - Pushing/pulling Occasionally
5. Physical Requirement - Reaching Occasionally
6. Physical Requirement - Sitting Frequently
7. Physical Requirement - Standing Frequently
8. Physical Requirement - Stooping/crouching/kneeling/crawling Occasionally
9. Physical Requirement - Talking Constantly
10. Physical Requirement - Tasting/smelling Occasionally
11. Physical Requirement - Walking Occasionally
12. Physical Requirement - Use of keyboard, mouse and/or computer equipment Constantly
13. Physical Requirement - Lift up to 35 pounds without assistance Occasionally
14. Occupational Exposure/Risk Potential - Inside office environment Applicable
internal/external
I have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to apply