Care Management Resource Coordinator

Position Details

Department: PCH-MAIN | Case Management
Category: Administrative Support
Location: Phoenix
Employee Type: Regular
Posting #: 733601
Posted On: 3/3/2023

Position Summary

The Care Management Resource Coordinator supports the efforts of Social Work, Case Management and Utilization Management professionals by performing a wide range of administrative duties that promote a positive patient-family experience during hospitalization, facilitate safe and timely discharge of patients, and reduce risk of unfunded services or excessive cost to patients-families. The Resource Coordinator interacts directly with patients and families, other healthcare organizations and suppliers, and third-party payers. This position receives regular supervision of work activities from the Manager, Case Management and/or Manager, Social Services. This position does not supervise any other position.

Position Duties

  1. Supports Social Work activities
    • a) Receives, evaluates and fulfills requests for local transportation vouchers, meal cards and other amenities.
    • b) Receives, evaluates and fulfills requests for out-of-area transportation, including air travel and lodging.
    • c) Receives, evaluates and facilitates requests for Ronald McDonald House services.
    • d) Appropriately escalates requests that do not meet criteria to responsible social worker or manager.
    • e) Faxes medical records and other documents, as directed by social workers, to law enforcement agencies, government agencies, and other healthcare organizations.
    • f) Assists patients-families to schedule appointments with various agencies.
    • g) Assists patients with documents or letters needed for FMLA, border crossing applications, school activity letters, and other social needs related to their care.
    • h) Schedules care conferences.
    • i) Maintains complete and accurate patient resource materials, including primary care providers by payer source (including free and low-cost clinics), WIC information, housing resources, and other social services. Provides resource information as requested by patients-families, social workers, and care team members.
    • j) Obtains car seats.
    • k) Answers Social Work phone line and retrieves voice mail messages. Takes appropriate and authorized actions or routes to Social Worker.
  2. Supports Utilization Management activities
    • a) Reviews and organizes materials faxed to department, prepares daily reports and other materials, and distributes/directs to appropriate Utilization Management nurse.
    • b) Receives and reviews third-party payer requests for concurrent review and notifications of denied hospital days; routes to appropriate Utilization Management nurse.
    • c) Answers Utilization Management/Case Management phone line and retrieves voice mail messages. Takes appropriate and authorized actions or routes to Utilization Management or Case Management nurse.
    • d) Scans and uploads into the EMR and/or financial applications authorization and requests for concurrent and retrospective third-party utilization reviews.
    • e) Enters authorization information in financial applications.
    • f) Maintains reports of denied hospitalizations and hospital days, pending appeals, outcomes of appeals, and reasons for delayed discharges.
    • g) Identifies, monitors and communicates trends with third-party payer denials of authorization requests to appropriate manager.
  3. Supports Case Management activities
    • a) Identifies and provides appeal rights letters to in-house Tricare and Medicare patients, and documents in log and the medical record.
    • b) Verifies address and other demographic information for purposes of coordinating delivery of home needs and communication with families post-discharge.
    • c) Identifies current home care service providers, and documents in the medical record for the Case Manager.
    • d) Determines third-party payer coverage/benefits and obtains insurance pre-authorization for home health services, post-discharge medications, rehabilitative therapy, durable medical equipment, medical transportation, and other post-discharge needs.
    • e) Facilitates arrangements for post-discharge needs, including scheduling services and coordinating availability of equipment/supplies and medications, under the direction of the Case Manager. Provides patient-family, Case Manager and clinical care team members with timely and accurate status of coordination of services, and documents information in the medical record. Appropriately escalates to responsible Case Manager and other care team members any situation/issue that poses a barrier to providing for complete and timely post-discharge needs.
    • f) Monitors and determines bed availability at rehab facilities, other acute care hospitals, long-term care facilities, mental health facilities and other organizations. Determines third-party coverage/benefits and obtains authorization for transfer to other facilities; faxes medical records and coordinates transfer of patient under direction of the Case Manager. Appropriately escalates to responsible Case Manager and other care team members any situation/issue that poses a barrier to on-schedule transfer. Documents status and actions in the medical record.
    • g) Coordinates peer-to-peer medical records with third-party payers and PCH providers.
    • h) Conducts post-discharge follow-up calls to patients, and appropriately notifies Case Managers when intervention is needed.
  4. Care Management Department support
    • a) Understands and focuses on Hospital Revenue Cycle key performance indicators.
    • b) Works collaboratively with team members and performs clerical cross-coverage where
    • needed.
  5. Provides excellent customer service
    • a) Responds to emails within 24 hours.
    • b) Clear communication skills with all internal and external customers.
    • c) Provides excellent service routinely in interactions with all customers, i.e. coworkers, patients, visitors, physicians, volunteers, etc.
  6. Performs miscellaneous job related duties as requested.

Phoenix Children's Mission, Vision, & Values


To advance hope, healing and the best healthcare for children and their families


Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

  • Offering the most comprehensive care across ages, communities and specialties
  • Investing in innovative research, including emerging treatments, tools and technologies
  • Advancing education and training to shape the next generation of clinical leaders
  • Advocating for the health and well-being of children and families
  • We place children and families at the center of all we do
  • We deliver exceptional care, every day and in every way
  • We collaborate with colleagues, partners and communities to amplify our impact
  • We set the standards of pediatric healthcare today, and innovate for the future
  • We are accountable for making the highest quality care accessible and affordable

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Position Qualifications

Please review the following qualifications and specify whether you meet each of the requirements listed.
Do you meet this requirement?
1. High school diploma or equivalent.
2. Associates or Bachelors in a related field.
Do you meet this requirement?
1. Three years of experience in health care as a nursing student, medical assistant, home care coordinator, health unit coordinator, patient care technician, or related field.
2. Experience with medical terminology.
Certifications / Licenses / Registries
Do you meet this requirement?
1. Current BLS Certification from the American Heart Association.
2. Valid AZ Department of Public Safety (DPS) Fingerprint Clearance Card
Special Skills
Do you meet this requirement?
1. Excellent communication skills, both verbal and written.
2. Effective critical thinking skills and ability to anticipate patient discharge needs.
3. Moderate computer skills.
4. Effective decision-making /problem-solving skills, demonstration of creativity in problem-solving.
5. Bilingual (Spanish)
Physical Requirements & Occupational Exposure/Risk Potential
1. Physical Requirement - Feeling (sensing textures and temperatures) - Occasionally
2. Physical Requirement - Fine Motor Skills (pinching, gripping, etc) - Occasionally
3. Physical Requirement - Hearing - Constantly
4. Physical Requirement - Pushing/pulling - Occasionally
5. Physical Requirement - Reaching - Occasionally
6. Physical Requirement - Sitting - Constantly
7. Physical Requirement - Standing - Constantly
8. Physical Requirement - Talking - Constantly
9. Physical Requirement - Tasting/smelling - Occasionally
10. Physical Requirement - Walking - Constantly
11. Physical Requirement - Near Vision - Constantly
12. Physical Requirement - Far Vision - Constantly
13. Physical Requirement - Color Discrimination - Occasionally
14. Physical Requirement - Use of keyboard, mouse and/or computer equipment - Constantly
15. Physical Requirement - Lift up to 35 pounds without assistance - Occasionally
16. Physical Requirement - Lift more than 35 pounds without assistance - Occasionally
17. Occupational Exposure/Risk Potential - Inside office environment - Applicable
18. Occupational Exposure/Risk Potential - Confined areas - Applicable
19. Occupational Exposure/Risk Potential - Extreme noise levels - Applicable
20. Occupational Exposure/Risk Potential - Airborne communicable diseases - Applicable
21. Occupational Exposure/Risk Potential - Bloodborne pathogens or bodily fluid - Applicable
22. Occupational Exposure/Risk Potential - Fumes or airborne particles - Applicable
23. Occupational Exposure/Risk Potential - Hazardous materials exposure - Applicable
24. Occupational Exposure/Risk Potential - Radiation exposure - Applicable
25. Occupational Exposure/Risk Potential - Toxic or caustic chemicals - Applicable
I have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to apply