The Government Relations Assistant provides administrative and logistical support to the Public Affairs & Advocacy Department at Phoenix Children’s Hospital. The Government Relations Assistant also performs a variety of support functions for the department to provide for efficient, effective and customer service-focused operations.
- Family-Centered care that focuses on the need of the child first and values the family as an important member of the care team
- Excellence in clinical care, service and communication
- Collaborative within our institution and with others who share our mission and goals
- Leadership that set the standard for pediatric health care today and innovations of the future
- Accountability to our patients, community and each other for providing the best in the most cost-effective way.
- Provides administrative support to Department staff, including managing calendars, maintaining internal and external correspondence on behalf of the Department staff; coordinating internal and external Departmental meetings; and ensuring timely and accurate management of Departmental records.
- Assists in tracking and updating annual operational budget. Prepares, codes and tracks requests for payments to ensure proper accounting of funds in accordance with budget. Maintains inventory levels of standard office supplies and materials, initiating requests, as appropriate.
- Assists visitors, patients, families, and others with hospital related inquiries/concerns that are referred to the Department from government partners; refers to appropriate resource or authority, as necessary.
- Assists with the drafting of Departmental communications, including, but not limited to, e-mails, newsletters, reports, and briefing documents through effective use of appropriate software application and/or in collaborations with appropriate personnel.
- Prepares agendas and minutes of a variety of meetings; creates and maintains current calendar of meetings and notifies participants of changes to ensure timely communication.
- Maintains Department tracking systems for federal and state policy proposals; rules and legislation.
- Conducts specific research into legislative and regulatory proposals, including underlying law and regulations.
- Coordinates meetings with internal personnel and external stakeholders on behalf of the Department. External partners may include but are not limited to federal, state and local elected officials, trade associations, as well as advocacy and non-profit organizations across the State. Coordinates interstate travel arrangements for Department staff.
- Coordinates public facing events on behalf of the Department including hospital tours, receptions, and stakeholder events.
- Performs miscellaneous job related duties as requested.