As part of our continued commitment to providing a safe and healthy workplace, Phoenix Children’s is officially a mandatory COVID-19 vaccination organization, effective October 1, 2021. All new employees must be fully vaccinated prior to starting employment at Phoenix Children’s. Having a vaccinated workforce is an important step in supporting our mission to provide hope, healing and the best healthcare for the children in our community.
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Position Details

Department: CORP | Public Affairs & Advocacy
Category: Unclassified
Location: Phoenix
Posting #: 640416
Date Posted: 1/12/2022
Employee Type: Regular

Position Summary

The Government Relations Assistant provides administrative and logistical support to the Public Affairs & Advocacy Department at Phoenix Children’s Hospital. The Government Relations Assistant also performs a variety of support functions for the department to provide for efficient, effective and customer service-focused operations.

PCH Values

  • Family-Centered care that focuses on the need of the child first and values the family as an important member of the care team
  • Excellence in clinical care, service and communication
  • Collaborative within our institution and with others who share our mission and goals
  • Leadership that set the standard for pediatric health care today and innovations of the future
  • Accountability to our patients, community and each other for providing the best in the most cost-effective way.

Position Duties

  1. Provides administrative support to Department staff, including managing calendars, maintaining internal and external correspondence on behalf of the Department staff; coordinating internal and external Departmental meetings; and ensuring timely and accurate management of Departmental records.
  2. Assists in tracking and updating annual operational budget. Prepares, codes and tracks requests for payments to ensure proper accounting of funds in accordance with budget. Maintains inventory levels of standard office supplies and materials, initiating requests, as appropriate.
  3. Assists visitors, patients, families, and others with hospital related inquiries/concerns that are referred to the Department from government partners; refers to appropriate resource or authority, as necessary.
  4. Assists with the drafting of Departmental communications, including, but not limited to, e-mails, newsletters, reports, and briefing documents through effective use of appropriate software application and/or in collaborations with appropriate personnel.
  5. Prepares agendas and minutes of a variety of meetings; creates and maintains current calendar of meetings and notifies participants of changes to ensure timely communication.
  6. Maintains Department tracking systems for federal and state policy proposals; rules and legislation.
  7. Conducts specific research into legislative and regulatory proposals, including underlying law and regulations.
  8. Coordinates meetings with internal personnel and external stakeholders on behalf of the Department. External partners may include but are not limited to federal, state and local elected officials, trade associations, as well as advocacy and non-profit organizations across the State. Coordinates interstate travel arrangements for Department staff.
  9. Coordinates public facing events on behalf of the Department including hospital tours, receptions, and stakeholder events.
  10. Performs miscellaneous job related duties as requested.

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Position Qualifications

Please review the following qualifications and specify whether you meet each of the requirements listed.
Do you meet this requirement?
Education
1. Bachelor’s Degree (preferably in political science, government or related field). Required
Do you meet this requirement?
Experience
1. Minimum Two (2) years of administrative support experience, preferably in a legislative assistant role or public policy field. Preferred
Do you meet this requirement?
Special Skills
1. Experience in a Windows environment that includes the use of MS Office Suite of products with an emphasis on Word, PowerPoint, Teams and Excel. Required
Physical Requirements & Occupational Exposure/Risk Potential
1. Physical Requirement - Climbing Occasionally
2. Physical Requirement - Feeling (sensing textures and temperatures) Occasionally
3. Physical Requirement - Fine Motor Skills (pinching, gripping, etc) Occasionally
4. Physical Requirement - Hearing Constantly
5. Physical Requirement - Pushing/pulling Occasionally
6. Physical Requirement - Reaching Frequently
7. Physical Requirement - Sitting Constantly
8. Physical Requirement - Standing Constantly
9. Physical Requirement - Stooping/crouching/kneeling/crawling Occasionally
10. Physical Requirement - Talking Constantly
11. Physical Requirement - Tasting/smelling Occasionally
12. Physical Requirement - Walking Constantly
13. Physical Requirement - Near Vision Constantly
14. Physical Requirement - Far Vision Constantly
15. Physical Requirement - Color Discrimination Occasionally
16. Physical Requirement - Use of keyboard, mouse and/or computer equipment Constantly
17. Physical Requirement - Lift up to 35 pounds without assistance Occasionally
18. Physical Requirement - Lift more than 35 pounds without assistance Occasionally
19. Occupational Exposure/Risk Potential - Inside office environment Applicable
internal/external
I have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to apply