Posting Note: Join the Development Operations team at Phoenix Children’s Hospital Foundation! We support the essential functions of Foundation staff who are passionate about Phoenix Children’s Hospital’s mission of providing hope, healing, and the best healthcare to children and their families. As an Administrative Assistant, you will provide support for the Development Operations and Decision Support teams. The ideal candidate will be comfortable working in a dynamic and fast-paced environment, has a great attention to detail, is self-motivated, and possesses strong customer service skills. Key functions: •Opens, sorts, and copies gifts and gift documentation received in the mail and prepares bank deposits for cash and check gifts. •Assists with processing quick, accurate, and timely offline and online gift entry into the Raiser’s Edge database following department gift coding guidelines. •Merges and prints timely donor acknowledgement letters and tax receipts. •Answers phone calls from donors received through the Foundation’s general number and responds to donor e-mails. •Collects, updates, and maintains key constituent data in the database such as address, phone, and e-mail information, obituaries, and other biographical information and assists with routine database cleanup projects as needed. •Orders and takes stock of supplies for Development Operations. •Covers the Front Office Receptionist’s Desk in the Receptionist’s absence. •Handles onboarding of new Development Operations/Decision Support staff. •Performs other duties as assigned.

The Administrative Assistant provides administrative support and organization to department directors. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer service-focused operations.

1. Assists in tracking and updating annual operational budget. Prepares, codes and tracks requests for payments to ensure proper accounting of funds in accordance with budget. Maintains inventory levels of standard office supplies and materials, initiating requests, as appropriate.
2. Assists visitors, patients, families and others with hospital related inquiries/concerns; refers to appropriate resource or authority, as necessary.
3. Composes correspondence and independently generates other communications, including, but not limited to, e-mails, newsletters, reports, mailings, flyers and brochures through effective use of appropriate software application and/or media.
4. Maintains confidential departmental employee files and records to ensure consistently current and accurate documentation.
5. Prepares agendas and minutes of a variety of meetings, creates and maintains current calendar of meetings and notifies participants of changes to ensure timely communication.
6. Provides administrative support to the department and coordinates and organizes office workflow and communications, including phone management, e-mail correspondence, file maintenance and standard mail collection/distribution to provide for optimum efficiency.
7. Performs miscellaneous job related duties as requested.

Mission

To advance hope, healing and the best healthcare for children and their families

Vision

Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

• Offering the most comprehensive care across ages, communities and specialties
• Investing in innovative research, including emerging treatments, tools and technologies
• Advancing education and training to shape the next generation of clinical leaders
• Advocating for the health and well-being of children and families

Values

• We place children and families at the center of all we do
• We deliver exceptional care, every day and in every way
• We collaborate with colleagues, partners and communities to amplify our impact
• We set the standards of pediatric healthcare today, and innovate for the future
• We are accountable for making the highest quality care accessible and affordable