Position Details

Department: Renal Transplant
Category: Administrative Support
Location: Phoenix
Posting #: 526982
Date Posted: 9/14/2020
Employee Type: Regular

Position Summary

Posting Note: The Pediatric Kidney Transplant Program which was established in 2002, was the busiest program in the country in 2019. This dynamic Medical Assistant position is an integral member of the transplant team, and is responsible for providing a variety of job duties that include phlebotomy, clinic duties, back-office support, completing administrative tasks for the transplant process, and more importantly, plays a crucial role in the team. This Medical Assistant works with a cohesive team that finds the healing of children a rewarding part of their careers. Our children range from 1-20 years of age and they require a compassionate and empathic individual for this position. Location: 1919 East Thomas Rd, Phoenix, AZ Schedule: M-F 6:30 a.m - 2:30 p.m. Requirements: RMA/CMA certification, Medical Assistant Diploma, phlebotomy skills, strong administrative and highly detailed oriented skills, computer savvy (MS Suite and proprietary computer software), and emotional intelligence to deal with complex issues. Previous hospital experience preferred.

The Transplant Assistant-Phlebotomy provides assistance to the transplant coordinators in the pre, peri and post-transplant phases of care. In order to minimize errors and risk from non-adherence, the duties will be performed with a demonstrated understanding of the regulations and requirements governing the specific transplant program.

PCH Values

  • Family-Centered care that focuses on the need of the child first and values the family as an important member of the care team
  • Excellence in clinical care, service and communication
  • Collaborative within our institution and with others who share our mission and goals
  • Leadership that set the standard for pediatric health care today and innovations of the future
  • Accountability to our patients, community and each other for providing the best in the most cost-effective way.

Position Duties

  1. Phlebotomy:
    • Performs phlebotomy for transplant and dialysis patients in the transplant clinic.
  2. Administrative tasks may include, but are not limited to:
    • a. Filing
    • b. Mailing
    • c. Copies, faxes, scans and compiles documents as per protocol or as requested.
    • d. Generates correspondence following templates and program specific protocols
    • to maintain communication with patients, families, referring providers, payors and
    • regulatory agencies.
    • e. Ordering and maintaining supplies required by the transplant program
    • f. Transcribing and publishing minutes from transplant team meetings
    • g. Preparing information for transplant specific meetings as directed by the clinical team
  3. Data Entry responsibilities may include, but are not limited to:
    • a. Transcribing clinical data, under the direction of the transplant coordinator, into transplant pertinent databases and records
    • b. Completes data entry responsibilities in a timely manner, ensuring compliance with regulatory guidance for the specific transplant program
  4. Clinical Administration
    • a. Prepares transplant specific documentation tools, documents and education materials as required by the transplant program.
    • b. Requests medical records and ensures their availability to the transplant team as required
    • c. In partnership with the transplant coordinator, ensures timely medication refills for patient population
    • d. Responsible for initiating actions based on transplant program specific protocols, based on progress of a patient through the transplant process and directly supports
    • and assists the transplant coordinator in the management of patients as required
  5. Scheduling
    • a. Coordinates the scheduling required for the evaluation of the transplant candidate and/or donor based on transplant specific protocols
    • b. Communicates the evaluation scheduling with the clinical team and the patient/family in a timely and appropriate manner
    • c. Coordinates the scheduling for follow-up visits as required by the program
  6. Compliance
    • a. Identifies key documents required for regulatory compliance review as required by the transplant program
    • b. Identifies missing regulatory documents and communicates findings to identified staff as appropriate
    • c. Assists team with quality metrics specific to the transplant program
    • d. Responsible for policy, procedure, protocol updates and publication as directed by the transplant program and transplant coordinators
  7. Communication
    • a. Attends transplant specific meetings as required by the program including but not limited to: Patient Selection Committee, Transplant Quality Committee, Patient Care
    • Meetings.
    • b. Triage's patient and family calls, as well as consulting department and provider calls. Prioritizes these calls for the transplant coordinator and independently researches
    • and presents identified information to the callers and coordinators within the scope of the role.
    • c. Communicates with patients and family according to transplant program protocols to ensure compliance with clinical protocols.
    • d. Communicates with patients, donors, referring providers, payors and other entities who interact with the transplant program, displaying a knowledge and understanding
    • of the uniqueness of the transplant patient and process
  8. Professional Development
    • a. Assumes responsibility for improving and maintaining current level of skills and knowledge including attending patient meetings, educational offerings and self-
    • directed reading
    • b. Participates in a minimum of one transplant program specific PI project annually
    • c. Attends a minimum of two educational meetings/webinars specific to the role and transplant program annually.
  9. Performs miscellaneous job related duties as requested.

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Position Qualifications

Please review the following qualifications and specify whether you meet each of the requirements listed.
Do you meet this requirement?
1. High School Diploma or equivalent Required
Do you meet this requirement?
1. 3 or more years of experience in a Medical Practice or similar environment Required
2. Phlebotomy Required
3. Experience with electronic health records Preferred
Do you meet this requirement?
1. Medical Assistant Certification from the American Association of Medical Assistants (CMA) or American Medical Technologists (RMA) or National Certified Phlebotomy Technician (NCPT). Required
2. Current BLS certification for Health Care Professionals from the American Heart Association Required
Physical Requirements & Occupational Exposure/Risk Potential
1. Physical Requirement - Climbing Occasionally
2. Physical Requirement - Feeling (sensing textures and temperatures) Frequently
3. Physical Requirement - Fine Motor Skills (pinching, gripping, etc) Occasionally
4. Physical Requirement - Hearing Constantly
5. Physical Requirement - Pushing/pulling Occasionally
6. Physical Requirement - Reaching Occasionally
7. Physical Requirement - Sitting Constantly
8. Physical Requirement - Standing Frequently
9. Physical Requirement - Stooping/crouching/kneeling/crawling Occasionally
10. Physical Requirement - Talking Constantly
11. Physical Requirement - Tasting/smelling Occasionally
12. Physical Requirement - Walking Frequently
13. Physical Requirement - Near Vision Constantly
14. Physical Requirement - Far Vision Constantly
15. Physical Requirement - Color Discrimination Constantly
16. Physical Requirement - Use of keyboard, mouse and/or computer equipment Constantly
17. Physical Requirement - Lift up to 35 pounds without assistance Occasionally
18. Occupational Exposure/Risk Potential - Inside office environment Applicable
19. Occupational Exposure/Risk Potential - Confined areas Applicable
20. Occupational Exposure/Risk Potential - Airborne communicable diseases Applicable
21. Occupational Exposure/Risk Potential - Bloodborne pathogens or bodily fluid Applicable
22. Occupational Exposure/Risk Potential - Fumes or airborne particles Applicable
I have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to apply