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Position Details

Department: Distribution & Central Supply
Category: Material Mgmt/Purchasing
Location: Phoenix
Posting #: 479214
Date Posted: 10/4/2019
Employee Type: Regular

Position Summary

This position is responsible for managing all information systems database and user activities used by the Supply Chain/Materials Management departments. This position, in conjunction with IT, shall ensure that Materials Management Information Systems (MMIS) are designed and implemented efficiently and in a manner that maintains a high quality level of data and reporting. The incumbent will provide application usage expertise, traininng and non-IT related service and support to Supply Chain/Materials Management customers. Additionally, this position supports, with the help of IT as necessary, the SCM integration with financial systems including G/L, Accounts Payable and other clinical and ancillary or support applications of the MMIS database. This position is responsible for continual maintenance of the database files to include, but not limited to, the Master Item file and the Vendor/Manufacturer Master file. This position oversees all phases of supply inventory management at the Hospital and uses historical data, re-order points, re-order point theories, and cycle counting to maintain accurate and appropriate supply levels in central supply.

PCH Values

  • Family-Centered care that focuses on the need of the child first and values the family as an important member of the care team
  • Excellence in clinical care, service and communication
  • Collaborative within our institution and with others who share our mission and goals
  • Leadership that set the standard for pediatric health care today and innovations of the future
  • Accountability to our patients, community and each other for providing the best in the most cost-effective way.

Position Duties

  1. Develops, monitors, and reports key system operational performance indicators related to MMIS operations for procurement, receiving, inventory control and integration with other systems for efficient operations. Provides data and information as requested for value analysis and product standardization. Attends all department and value analysis meetings as needed. Prepares executive summary reports on inventory usage and variances each month. Prepares daily, weekly, and monthly reports as requested for department manager and director.
  2. Acts as the primary point of contact for system related issues involving integration with Finance, reporting capabilities and limitations, future enhancements, production and operations support, training requirements and opportunities for customer satisfaction related to MMIS.
  3. Evaluates current needs and develops reports that will meet a wide range of Materials Management functions such as supply utilization, system utilization, supplier performance and productivity requirements. Uses tools such as Crystal Reports, MS Add-Ins, Excel and others to accomplish day-to-day and add-hoc reporting functions.
  4. Ensures that all internal audit requirements are being met and completes all month-end and year-end close functions in coordination with Finance and Accounts Payable.
  5. Ensures seven days per week, twenty-four hours per day system support for users of MMIS. This is to be accomplished by identifying and developing a network of super-users and back-up personnel which are trained to support ongoing operations and in coordination with IT.
  6. Responsible for the continual maintenance of the database files to include, but not limited to, Master Item file, Vendor Master file, Pricing and contracts, Inventory Control processes to include maintenance of inventory and PAR locations to support daily replenishment process.
  7. Processes all requests to add, delete or change information in a timely manner to ensure continuous system accuracy. Coordinates the requesting process and ensures that proper documentation and research has been completed in support of the request before adding to the systems.
  8. Manages re-order points and factor lead time to optimize inventory turns at greater than 15/year. Reviews daily system-generated order and pro-actively avoids stock outs to less than 1%. Manages all inventory measures, including UOM, bins, and issues to minimize excess or slow-moving inventory. Maintains Central Supply organization, layout, and labeling to optimize work flow.
  9. Coordinates and oversees all periodic and annual inventory processes for the hospital. Organizes and performs daily cycle counts Helps the Hospital minimize supply and inventory costs.
  10. Performs miscellaneous job related duties as requested.

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Position Qualifications

Please review the following qualifications and specify whether you meet each of the requirements listed.
Do you meet this requirement?
Education
1. Associates in Business or related field or combination of education and experience. Required
2. Bachelors in Business or related field. Preferred
Do you meet this requirement?
Experience
1. Two years Lawson MMIS experience. Required
2. Experience working with medical supplies hospital experience Required
3. Experience with inventory handling/management practices Required
4. Prior experience with GHX or other EDI systems. Preferred
5. Prior experience with ParEx Required
Do you meet this requirement?
Special Skills
1. Intermediate computer skills with Microsoft Office - Excel. Required
2. Experience with Crystal Report writer and MS Add-Ins. Preferred
3. Is a contributing member of value analysis or product standardization committees Preferred
Physical Requirements & Occupational Exposure/Risk Potential
1. Physical Requirement - Climbing Occasionally
2. Physical Requirement - Feeling (sensing textures and temperatures) Occasionally
3. Physical Requirement - Fine Motor Skills (pinching, gripping, etc) Occasionally
4. Physical Requirement - Hearing Occasionally
5. Physical Requirement - Pushing/pulling Occasionally
6. Physical Requirement - Reaching Occasionally
7. Physical Requirement - Sitting Constantly
8. Physical Requirement - Standing Occasionally
9. Physical Requirement - Stooping/crouching/kneeling/crawling Occasionally
10. Physical Requirement - Talking Frequently
11. Physical Requirement - Tasting/smelling Occasionally
12. Physical Requirement - Walking Occasionally
13. Physical Requirement - Near Vision Occasionally
14. Physical Requirement - Far Vision Occasionally
15. Physical Requirement - Color Discrimination Occasionally
16. Physical Requirement - Use of keyboard, mouse and/or computer equipment Constantly
17. Physical Requirement - Lift up to 35 pounds without assistance Occasionally
18. Physical Requirement - Lift more than 35 pounds without assistance Occasionally
19. Occupational Exposure/Risk Potential - Inside office environment Applicable
20. Occupational Exposure/Risk Potential - Outdoor weather conditions Applicable
21. Occupational Exposure/Risk Potential - Extreme temperatures Applicable
22. Occupational Exposure/Risk Potential - Confined areas Applicable
23. Occupational Exposure/Risk Potential - High places Applicable
24. Occupational Exposure/Risk Potential - Extreme noise levels Applicable
25. Occupational Exposure/Risk Potential - Airborne communicable diseases Applicable
26. Occupational Exposure/Risk Potential - Bloodborne pathogens or bodily fluid Applicable
27. Occupational Exposure/Risk Potential - Fumes or airborne particles Applicable
28. Occupational Exposure/Risk Potential - Hazardous materials exposure Applicable
29. Occupational Exposure/Risk Potential - Radiation exposure Applicable
30. Occupational Exposure/Risk Potential - Toxic or caustic chemicals Applicable
internal/external
I have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to apply