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Position Details

Department: Marketing & Communications
Category: Administrative Support
Location: Phoenix
Posting #: 469410
Date Posted: 8/29/2019
Employee Type: Regular

Position Summary

The Executive Assistant provides advanced-level administrative support and organization to executive(s) at the Vice President level and ensures the efficient and effective provision of data and information. This position organizes schedules, manages deadlines, pays close attention to details and exhibits professional customer service skills to internal and external visitors. This position reports to a Vice President or Institute Medical Director.

PCH Values

  • Family-Centered care that focuses on the need of the child first and values the family as an important member of the care team
  • Excellence in clinical care, service and communication
  • Collaborative within our institution and with others who share our mission and goals
  • Leadership that set the standard for pediatric health care today and innovations of the future
  • Accountability to our patients, community and each other for providing the best in the most cost-effective way.

Position Duties

  1. Anticipates problems, critical issues and/or opportunities and acts accordingly.
  2. Arranges and schedules a variety of meetings, initiates and responds to requests for scheduled time, maintains current and accurate calendars to ensure efficient scheduling, minimizes conflicts and ensures deliverables.
  3. Ensures Executive is prepared for appointments by anticipating and gathering necessary materials for each meeting, including meeting agenda.
  4. Handles sensitive information and confidential business matters with a high degree of discretion.
  5. Plans, creates and coordinates executive-level communications and presentations by utilizing advanced Word, PowerPoint and Excel.
  6. Prepares agendas, assembles and organizes materials, performs necessary follow-up actions, initiates reminders and records/transcribes minutes of meetings and/or presentations to various internal and external audiences, committees and Boards to ensure the thorough preparation, organization and documentation of activities and outcomes.
  7. Provides suggestions for new methods of working for improved effectiveness and efficiency.
  8. Provides support to other staff, as needed; works effectively in a team environment.
  9. Performs miscellaneous job related duties as requested.

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Position Qualifications

Please review the following qualifications and specify whether you meet each of the requirements listed.
Do you meet this requirement?
Education
1. High School Diploma or equivalent Required
Do you meet this requirement?
Experience
1. Five (5) or more years of administrative experience to include responsibility for support to executive management Required
Do you meet this requirement?
Special Skills
1. Two (2) or more years of experience in a Windows environment that includes the use of MS Office Suite of products with an emphasis on Word, PowerPoint and Excel Required
2. Excellent customer service skills, strong communications skills, and good planning and organizational skills. Required
Physical Requirements & Occupational Exposure/Risk Potential
1. Physical Requirement - Hearing Frequently
2. Physical Requirement - Pushing/pulling Occasionally
3. Physical Requirement - Reaching Occasionally
4. Physical Requirement - Sitting Frequently
5. Physical Requirement - Standing Frequently
6. Physical Requirement - Stooping/crouching/kneeling/crawling Occasionally
7. Physical Requirement - Talking Constantly
8. Physical Requirement - Walking Frequently
9. Physical Requirement - Use of keyboard, mouse and/or computer equipment Constantly
10. Physical Requirement - Lift up to 35 pounds without assistance Occasionally
11. Occupational Exposure/Risk Potential - Inside office environment Applicable
internal/external
I have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to apply