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Position Details

Department: Foundation
Category: Foundation
Location: FoundationPhoenix
Posting #: 425091
Date Posted: 11/27/2018
Employee Type: Regular

Position Summary

The Sr. Gift Administration Coordinator will be responsible for maintaining the official records about donors and their gifts. This includes but is not limited to opening the mail, recording and scanning gifts in the development database, producing receipts and acknowledgement letters, preparing the deposit, processing request for match forms, and reconciling the development database with the financial records. This position also updates basic biographical data, such as name, address, and telephone information. Confidentiality and a high degree of accuracy must be maintained at all times.

PCH Values

  • Family-Centered care that focuses on the need of the child first and values the family as an important member of the care team
  • Excellence in clinical care, service and communication
  • Collaborative within our institution and with others who share our mission and goals
  • Leadership that set the standard for pediatric health care today and innovations of the future
  • Accountability to our patients, community and each other for providing the best in the most cost-effective way.

Position Duties

  1. Accepts both cash and in-kind gifts, collects donor information necessary and processes donations using Foundation computer programs. Assists with the coding of various lists (Committees, Employees, or otherwise) into the Raiser's Edge database maintaining confidentiality while working with executive staff, board members and donor information. Assist in the maintenance and continued development of Raiser's Edge database by completing database tasks such as: address corrections, no mail requests and other entry or look-up projects, as assigned by the Director of Development Services. Also reports donor activity to Foundation staff when appropriate.
  2. Assists with the preparation of notification letters to donors and family members for honoraria and memorable gifts. Assists the Director of Development Operations in preparing checks and documentation for deposit. Assists with the coding of invoices and reimbursements for Accounts Payable. Assists with preparing donor reports and queries from Raiser's Edge database using knowledge of coding systems to provide accurate information on events, programs or donor history. Receives, screens and routes all telephone calls, visitors and mail for Foundation department when necessary
  3. Assists the Administrative Assistant (s) and Foundation support staff with projects, such as special events, mailings, copying, telephone calls, committee and board meetings, etc.
  4. Performs miscellaneous job related duties as requested.

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Position Qualifications

Please review the following qualifications and specify whether you meet each of the requirements listed.
Do you meet this requirement?
Education
1. High school diploma or equivalent Required
2. Associates degree in business or non-profit related field. Preferred
Do you meet this requirement?
Experience
1. Two years experience in an administrative type position. Required
2. Experience with MS Word, Excel and Outlook. Required
3. Experience using database and Raiser's Edge software. Preferred
4. Two years experience in a not-for-profit development office. Preferred
Physical Requirements & Occupational Exposure/Risk Potential
1. Physical Requirement - Hearing Constantly
2. Physical Requirement - Pushing/pulling Occasionally
3. Physical Requirement - Reaching Occasionally
4. Physical Requirement - Sitting Constantly
5. Physical Requirement - Standing Frequently
6. Physical Requirement - Stooping/crouching/kneeling/crawling Occasionally
7. Physical Requirement - Talking Constantly
8. Physical Requirement - Walking Frequently
9. Physical Requirement - Color Discrimination Occasionally
10. Physical Requirement - Use of keyboard, mouse and/or computer equipment Constantly
11. Physical Requirement - Lift up to 35 pounds without assistance Occasionally
12. Occupational Exposure/Risk Potential - Inside office environment Applicable
internal/external
I have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to apply