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Position Details

Department: Hospital Administration
Category: Administrative Support
Location: Phoenix
Posting #: 424894
Date Posted: 11/26/2018
Employee Type: Regular

Position Summary

The Senior Executive Assistant provides advanced-level administrative support and organization to executives at the Senior Vice President or Executive Vice President level and ensures the efficient and effective provision of data and information. This position acts independently and is privy to the organization's confidential information. In addition, this position organizes schedules, manages deadlines, pays close attention to details and exhibits professional customer service skills to internal customers, as well as external visitors and/or organizations.

PCH Values

  • Family-Centered care that focuses on the need of the child first and values the family as an important member of the care team
  • Excellence in clinical care, service and communication
  • Collaborative within our institution and with others who share our mission and goals
  • Leadership that set the standard for pediatric health care today and innovations of the future
  • Accountability to our patients, community and each other for providing the best in the most cost-effective way.

Position Duties

  1. Arranges and schedules a variety of complex meetings, initiates and responds to requests for scheduled time, maintains current and accurate calendars to ensure efficient scheduling and minimizes conflicts and ensures deliverables.
  2. Develops and continuously demonstrates a deep understanding of organizational objectives, key activities and requirements in order to anticipate and proactively address the needs of the Executive team.
  3. Prepares agendas, assembles and organizes materials, including performing necessary follow up actions, initiates reminders, and records and transcribes minutes of meetings/presentations to various internal and external audiences, committees, and Boards to ensure thorough preparation, organization, and documentation of activities and outcomes.
  4. Ensures Executive is prepared for appointments by anticipating and gathering necessary materials for each meeting, including meeting agenda.
  5. Provides support to the Senior Executives and other key leaders, including Directors of the Board, as needed; works effectively in a team environment, understands the needs of the overall group and backs up the other Sr. Executive Assistants.
  6. Handles sensitive information and confidential business matters with a high degree of discretion. Anticipates problems, critical issues and/or opportunities and acts accordingly.
  7. Plans, coordinates and creates executive-level, enterprise-wide communications and presentations by utilizing advanced Word, PowerPoint and Excel.
  8. Provides suggestions for new methods of working to improve effectiveness and efficiency.
  9. Performs miscellaneous job related duties as requested.

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Position Qualifications

Please review the following qualifications and specify whether you meet each of the requirements listed.
Do you meet this requirement?
Education
1. High School Diploma or GED Required
2. Associate's Degree in related field Preferred
Do you meet this requirement?
Experience
1. Advanced-level experience in a Windows environment that includes use use of MS Office Suite of products with a strong emphasis on Word, PowerPoint and Excel. Required
2. Previous project-management experience in managing multiple complex and strategic organizational priorities and initiatives. Required
3. Seven (7) or more years of administrative experience to include responsibility for support to senior level management. Required
Do you meet this requirement?
Special Skills
1. Excellent customer service skills, strong communications skills, and good planning and organizational skills. Required
Physical Requirements & Occupational Exposure/Risk Potential
1. Physical Requirement - Hearing Frequently
2. Physical Requirement - Pushing/pulling Occasionally
3. Physical Requirement - Reaching Occasionally
4. Physical Requirement - Sitting Frequently
5. Physical Requirement - Standing Frequently
6. Physical Requirement - Stooping/crouching/kneeling/crawling Occasionally
7. Physical Requirement - Talking Constantly
8. Physical Requirement - Walking Frequently
9. Physical Requirement - Near Vision Occasionally
10. Physical Requirement - Far Vision Occasionally
11. Physical Requirement - Color Discrimination Occasionally
12. Physical Requirement - Use of keyboard, mouse and/or computer equipment Constantly
13. Physical Requirement - Lift up to 35 pounds without assistance Occasionally
14. Occupational Exposure/Risk Potential - Inside office environment Applicable
15. Occupational Exposure/Risk Potential - Outdoor weather conditions Not Applicable
16. Occupational Exposure/Risk Potential - Extreme temperatures Not Applicable
17. Occupational Exposure/Risk Potential - Confined areas Not Applicable
18. Occupational Exposure/Risk Potential - High places Not Applicable
19. Occupational Exposure/Risk Potential - Extreme noise levels Not Applicable
20. Occupational Exposure/Risk Potential - Airborne communicable diseases Not Applicable
21. Occupational Exposure/Risk Potential - Bloodborne pathogens or bodily fluid Not Applicable
22. Occupational Exposure/Risk Potential - Fumes or airborne particles Not Applicable
23. Occupational Exposure/Risk Potential - Hazardous materials exposure Not Applicable
24. Occupational Exposure/Risk Potential - Radiation exposure Not Applicable
25. Occupational Exposure/Risk Potential - Toxic or caustic chemicals Not Applicable
internal/external
I have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to apply