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Position Details

Department: Foundation
Category: Foundation
Location: Phoenix
Posting #: 422363
Date Posted: 11/8/2018
Employee Type: Regular

Position Summary

Posting Note: Please note: This position seeks a seasoned event planner with 2-4 years of professional experience, leading a team in all aspects of event planning – preferably in charitable events.

This position designs and implements a variety of special events to benefit PCH and works in conjunction with the Foundation's Directors, this position is the liaison to all community events benefiting PCH and also assists in the planning, implementing and overseeing of annual beneficiary events held for the Foundation.

PCH Values

  • Family-Centered care that focuses on the need of the child first and values the family as an important member of the care team
  • Excellence in clinical care, service and communication
  • Collaborative within our institution and with others who share our mission and goals
  • Leadership that set the standard for pediatric health care today and innovations of the future
  • Accountability to our patients, community and each other for providing the best in the most cost-effective way.

Position Duties

  1. Coordinates the logistics and provides leadership to various assigned beneficiary/annual events - which are designed to raise visibility and funds for Phoenix Children's Hospital.
    • Works with the Director of Special Events to develop appropriate strategies and timelines, to increase participation and fund raising results, which includes event dates, invitation mailings, and necessary event preparation schedules
    • Prepares appropriate invitations and other collateral materials for all phases of the events program, including but not limited to: sponsorship materials, flyers, brochures, bid sheets, descriptions sheets, signage, etc.
    • Manages all logistical arrangements for the events and prepares progress reports as necessary
  2. Budget & Finances
    • Creates event budgets and maintains a consistent and reliable financial accounting of fund raising event progress, detailing results towards all established quantitative benchmarks
  3. Managing Event Committees & Volunteers
    • Manages, monitors, and evaluates staff and volunteers that help facilitate or have responsibility at designated events. Additionally, delegates responsibilities to assigned volunteers and/or interns
    • Provides staff support to volunteer committees for various events, including meeting attendance (when necessary), facilitating tours, and recognition parties. As well as serving as host as needed at various events.
  4. Reports & Record Keeping
    • Works with the Operations Coordinator - Special Events in overseeing the function of the support systems in Raiser's Edge relative to events, including receipting and acknowledging gifts, records keeping, and reporting
    • Conducts post-event evaluations and reports to Director of Special Events
  5. Performs miscellaneous job related duties as requested.

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Position Qualifications

Please review the following qualifications and specify whether you meet each of the requirements listed.
Do you meet this requirement?
Education
1. Bachelors in Business or related field Required
Do you meet this requirement?
Experience
1. Two years experience in coordinating all logistical aspects of fund raising events including working with committees and volunteers. Required
2. Four years experience in coordinating fund raising events Preferred
Do you meet this requirement?
Special Skills
1. Experience with MS Office Required
2. Experience with Raiser's Edge Preferred
Physical Requirements & Occupational Exposure/Risk Potential
1. Physical Requirement - Climbing Occasionally
2. Physical Requirement - Feeling (sensing textures and temperatures) Occasionally
3. Physical Requirement - Fine Motor Skills (pinching, gripping, etc) Frequently
4. Physical Requirement - Hearing Constantly
5. Physical Requirement - Pushing/pulling Frequently
6. Physical Requirement - Reaching Frequently
7. Physical Requirement - Sitting Constantly
8. Physical Requirement - Standing Frequently
9. Physical Requirement - Stooping/crouching/kneeling/crawling Frequently
10. Physical Requirement - Talking Constantly
11. Physical Requirement - Tasting/smelling Occasionally
12. Physical Requirement - Walking Frequently
13. Physical Requirement - Near Vision Occasionally
14. Physical Requirement - Far Vision Occasionally
15. Physical Requirement - Color Discrimination Occasionally
16. Physical Requirement - Use of keyboard, mouse and/or computer equipment Constantly
17. Physical Requirement - Lift up to 35 pounds without assistance Frequently
18. Physical Requirement - Lift more than 35 pounds without assistance Occasionally
19. Occupational Exposure/Risk Potential - Inside office environment Applicable
20. Occupational Exposure/Risk Potential - Outdoor weather conditions Applicable
internal/external
I have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to apply