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Position Details

Department: Foundation
Category: Foundation
Location: Phoenix
Posting #: 418759
Date Posted: 10/16/2018
Employee Type: Regular

Position Summary

This position performs a variety of support functions for the Corporate and Special Events Department to provide for efficient, effective and customer-service focused operations of the area. This position receives general quality/quantity supervision of work activities from VP Corporate Partnerships & Special Events and will work closely with both the Corporate and Special Events teams. This position acts as a liaison between corporate partners as well as responsible for overseeing projects working closely with Coordinators of Development, Account Management and Special Events to ensure department revenue and operational goals are met. This position does not supervise any other position but may provide basic work instructions to other administrative clerical staff and volunteer staff on occasion to meet project deadlines.

PCH Values

  • Family-Centered care that focuses on the need of the child first and values the family as an important member of the care team
  • Excellence in clinical care, service and communication
  • Collaborative within our institution and with others who share our mission and goals
  • Leadership that set the standard for pediatric health care today and innovations of the future
  • Accountability to our patients, community and each other for providing the best in the most cost-effective way.

Position Duties

  1. Provides essential support for Corporate and Special Events team
    • Develops partner relationships through effective communication
    • Responds to corporate partnership enquiries
    • Manage and execute transactional partnership requests
    • Prepares appropriate collateral materials for all phases of the event/partnership, including but not limited to: sponsorship materials, flyers, brochures, bid sheets, descriptions sheets, signage, etc.
    • Assists and attends partner events, kick offs, tours and store visits
    • Assists with event/partnership recaps
  2. Budgets & Finances
    • Tracks department expenses and reconciles invoices and receipts for department
    • Assist with corporate card expense reporting and reconciliation
  3. Records & Record Keeping
    • Ensures accurate receipting and acknowledging gifts related to events, records keeping and reporting
    • Assist with Childrens Miracle Network Hospitals reports
    • Assist with post-event/partnership evaluations and reports to team
    • Organizes, maintains and files records, materials, references,prepares mailing
    • lists, copies and assembles materials, sorts and distributes documents and handouts
    • and prepares and collates a variety of correspondence and memorandum, meeting agendas and minutes
  4. Manages warehouse inventory and coordinates distribution of supplies to partners
    • Obtains bids for purchases, orders approved supplies and follows through on details
    • Sources new products and
  5. Prepares invitations and other collateral materials for events/programs
    • Prepares recognition gifts for partners and assists thank you notes
    • Produces Power point presentations and print materials
    • Proficient with Raisers Edge record keeping and reporting
  6. Schedules and directs volunteers for projects
    • Schedules patient families to speak and develops relationships
    • Manages, monitors and evaluates staff and volunteers that help facilitate or have responsibility at designated events. Additionally, delegates responsibilities to assigned volunteers and/or interns
    • Provides staff support to volunteer committees/guilds for various events, including meeting attendance (when necessary), facilitating tours, and recognition parties.
  7. As part of the Foundation team, works with the CDO, VP's and directors for the smooth, effective and strategic operations of the Foundation
    • Aids the entire Foundation in meeting its strategic and fundraising goals
    • Assists in the implementation of other Foundation initiatives, including major events, donor relations programs, kick-offs and tours
    • Assumes other responsibilities as appropriate
  8. Performs miscellaneous job related duties as requested.

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Position Qualifications

Please review the following qualifications and specify whether you meet each of the requirements listed.
Do you meet this requirement?
Education
1. Associates degree in Business or related field or combination of education and experience. Required
Do you meet this requirement?
Experience
1. Two years administrative support for a variety of fund raising programs including campaigns, meetings, recognition and events Preferred
Do you meet this requirement?
Special Skills
1. Experience with Microsoft applications including power Point, Outlook, Word and Excel Required
2. Experience with Raisers Edge Preferred
3. Strong organizational skills. Required
Physical Requirements & Occupational Exposure/Risk Potential
1. Physical Requirement - Climbing Occasionally
2. Physical Requirement - Feeling (sensing textures and temperatures) Occasionally
3. Physical Requirement - Fine Motor Skills (pinching, gripping, etc) Occasionally
4. Physical Requirement - Hearing Frequently
5. Physical Requirement - Pushing/pulling Occasionally
6. Physical Requirement - Reaching Occasionally
7. Physical Requirement - Sitting Frequently
8. Physical Requirement - Standing Occasionally
9. Physical Requirement - Stooping/crouching/kneeling/crawling Frequently
10. Physical Requirement - Talking Frequently
11. Physical Requirement - Tasting/smelling Occasionally
12. Physical Requirement - Walking Frequently
13. Physical Requirement - Near Vision Occasionally
14. Physical Requirement - Far Vision Occasionally
15. Physical Requirement - Color Discrimination Occasionally
16. Physical Requirement - Use of keyboard, mouse and/or computer equipment Constantly
17. Physical Requirement - Lift up to 35 pounds without assistance Occasionally
18. Physical Requirement - Lift more than 35 pounds without assistance Occasionally
19. Occupational Exposure/Risk Potential - Inside office environment Applicable
20. Occupational Exposure/Risk Potential - Outdoor weather conditions Applicable
21. Occupational Exposure/Risk Potential - Extreme temperatures Applicable
22. Occupational Exposure/Risk Potential - Airborne communicable diseases Applicable
internal/external
I have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to apply