Special Event Operations Coordinator

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Position Details

Department: Foundation
Category: Foundation
Location: Phoenix
Posting #: 413203
Date Posted: 9/7/2018
Employee Type: Regular

Position Summary

Posting Note: Please note: This position supports the efforts of event planning and execution and requires a minimum of 2 years experience within the event planning or non-profit industry, preferred.

This position oversees the operational functions of the Special Events Department. In addition, this position provides administrative support for the Department Director.

PCH Values

  • Family-Centered care that focuses on the need of the child first and values the family as an important member of the care team
  • Excellence in clinical care, service and communication
  • Collaborative within our institution and with others who share our mission and goals
  • Leadership that set the standard for pediatric health care today and innovations of the future
  • Accountability to our patients, community and each other for providing the best in the most cost-effective way.

Position Duties

  1. Oversees the efficient and effective operational functions of the Special Events Department.
    • Authors a Special Events e-newsletter for distribution to community event organizers, the Foundation, applicable hospital staff and board members.
    • Collects and ensures the accurate input of relevant donor information into the organization's Raiser's Edge system.
    • Composes correspondence and independently generates other event-related communications, including e-mails, website updates, mailing, fliers and brochures through effective use of appropriate software applications.
    • Maintains Special Events supply inventory and necessary documentation of all in-kind donations made to the Special Events Department, including auction items, donated services, equipment, etc.
    • Compiles reports to prepare a monthly activity summary of special events to Department Director for monthly Director Meetings.
    • Point person for all event revenue, expense and invoicing, preparing codes and tracking requests for payments to ensure proper accounting of funds in accordance with specific budgets.
  2. Facilitates all Ambassador and volunteer requests for Special Events Department.
  3. Assists with management of events as assigned.
  4. Monitors department timelines, event deadlines and sponsorship/donor deliverables to ensure fulfillment is documented and recapped.
  5. Performs miscellaneous job related duties as requested.

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Position Qualifications

Please review the following qualifications and specify whether you meet each of the requirements listed.
Do you meet this requirement?
Education
1. Bachelors in Business or related field. Required
Do you meet this requirement?
Experience
1. Two (2) or more years of project management/administrative support experience in a Special Events environment. Required
2. Ability to work a flexible schedule that may include nights and/or weekends. Preferred
Do you meet this requirement?
Special Skills
1. Excellent customer service skills, strong communications skills, and good planning and organizational skills. Preferred
2. Highly organized and ability to adapt quickly to changing priorities; ability to work with minimal supervision. Preferred
3. Knowledge of Raiser's Edge, Convio and/or e-fundraising tools. Preferred
4. Proficient with Microsoft Office. Required
5. Proficient with Adobe Acrobat Pro, Photoshop, InDesign Preferred
Physical Requirements & Occupational Exposure/Risk Potential
1. Physical Requirement - Climbing Occasionally
2. Physical Requirement - Feeling (sensing textures and temperatures) Occasionally
3. Physical Requirement - Fine Motor Skills (pinching, gripping, etc) Frequently
4. Physical Requirement - Hearing Constantly
5. Physical Requirement - Pushing/pulling Occasionally
6. Physical Requirement - Reaching Frequently
7. Physical Requirement - Sitting Constantly
8. Physical Requirement - Standing Occasionally
9. Physical Requirement - Stooping/crouching/kneeling/crawling Occasionally
10. Physical Requirement - Talking Constantly
11. Physical Requirement - Tasting/smelling Occasionally
12. Physical Requirement - Walking Frequently
13. Physical Requirement - Near Vision Constantly
14. Physical Requirement - Far Vision Constantly
15. Physical Requirement - Color Discrimination Occasionally
16. Physical Requirement - Use of keyboard, mouse and/or computer equipment Constantly
17. Physical Requirement - Lift up to 35 pounds without assistance Occasionally
18. Physical Requirement - Lift more than 35 pounds without assistance Occasionally
19. Occupational Exposure/Risk Potential - Inside office environment Applicable
internal/external
I have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to apply