Posting Note: Please note: This position supports the efforts of event planning and execution and requires a minimum of 2 years experience within the event planning or non-profit industry, preferred. #PCHCB

This position oversees the operational functions of the Special Events Department. In addition, this position provides administrative support for the Department Director.

• Family-Centered care that focuses on the need of the child first and values the family as an important member of the care team
• Excellence in clinical care, service and communication
• Collaborative within our institution and with others who share our mission and goals
• Leadership that set the standard for pediatric health care today and innovations of the future
• Accountability to our patients, community and each other for providing the best in the most cost-effective way.

1. Oversees the efficient and effective operational functions of the Special Events Department.
   • Authors a Special Events e-newsletter for distribution to community event organizers, the Foundation, applicable hospital staff and board members.
   • Collects and ensures the accurate input of relevant donor information into the organization's Raiser's Edge system.
   • Composes correspondence and independently generates other event-related communications, including e-mails, website updates, mailing, fliers and brochures through effective use of appropriate software applications.
   • Maintains Special Events supply inventory and necessary documentation of all in-kind donations made to the Special Events Department, including auction items, donated services, equipment, etc.
   • Compiles reports to prepare a monthly activity summary of special events to Department Director for monthly Director Meetings.
   • Point person for all event revenue, expense and invoicing, preparing codes and tracking requests for payments to ensure proper accounting of funds in accordance with specific budgets.
2. Facilitates all Ambassador and volunteer requests for Special Events Department.
3. Assists with management of events as assigned.
4. Monitors department timelines, event deadlines and sponsorship/donor deliverables to ensure fulfillment is documented and recapped.
5. Performs miscellaneous job related duties as requested.