Document Control Coordinator

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Position Details

Department: PCH-MAIN | Magnet Program
Location: Phoenix
Shift: Mon-Fri, Days, 8am-5pm
Category: Administrative Support
Posting #: 1014194
Employee Type: Full-Time

Position Summary

The Document Control Coordinator supports the document control program by performing standardized document management tasks under guidance. This role focuses on accuracy, consistency, and adherence to established document control processes to support DNV–NIAHO-ISO compliance and survey readiness.

Position Duties

  • Performs intake, formatting, version control, and publication of controlled documents.
  • Applies approved templates, naming conventions, and metadata in accordance with document control standards.
  • Tracks document review cycles and notifies document owners of upcoming reviews.
  • Maintains document archives and ensures retired documents are appropriately restricted.
  • Provides basic support to stakeholders regarding document submission and access.
  • Assists with regulatory surveys and audits by retrieving controlled documents and records.
  • Performs miscellaneous job related duties as requested.

Phoenix Children's Mission, Vision, & Values

Mission

To advance hope, healing and the best healthcare for children and their families

Vision

Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

  • Offering the most comprehensive care across ages, communities and specialties
  • Investing in innovative research, including emerging treatments, tools and technologies
  • Advancing education and training to shape the next generation of clinical leaders
  • Advocating for the health and well-being of children and families
Values
  • We place children and families at the center of all we do
  • We deliver exceptional care, every day and in every way
  • We collaborate with colleagues, partners and communities to amplify our impact
  • We set the standards of pediatric healthcare today, and innovate for the future
  • We are accountable for making the highest quality care accessible and affordable

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Position Qualifications

Please review the following qualifications and specify whether you meet each of the requirements listed.

Education

 Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
1. Associate’s degree in Public Policy or healthcare related field, OR an equivalent combination of education and experience.
Required
2. Bachelor’s degree in related field.
Preferred

Experience

 Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
1. One (1) year of experience in document control, healthcare policy, procedure standing operating procedure development and review, quality, or regulatory compliance.
Required

Additional Requirements

 Do you meet this requirement or have the ability to obtain it
within the timeframe listed in the requirement?
1. Current AZ RN License or an RN license from a compact state with multistate privileges, or the ability to establish licensure to Arizona law prior to start date.
Preferred

Physical Requirements & Occupational Exposure/Risk Potential

1. Physical Requirement - Feeling (sensing textures and temperatures) - Frequently
2. Physical Requirement - Fine Motor Skills (pinching, gripping, etc) - Constantly
3. Physical Requirement - Hearing - Constantly
4. Physical Requirement - Pushing/pulling - Occasionally
5. Physical Requirement - Reaching - Occasionally
6. Physical Requirement - Sitting - Constantly
7. Physical Requirement - Standing - Frequently
8. Physical Requirement - Stooping/crouching/kneeling/crawling - Occasionally
9. Physical Requirement - Talking - Constantly
10. Physical Requirement - Walking - Frequently
11. Physical Requirement - Near Vision - Constantly
12. Physical Requirement - Far Vision - Frequently
13. Physical Requirement - Color Discrimination - Occasionally
14. Physical Requirement - Use of keyboard, mouse and/or computer equipment - Constantly
15. Physical Requirement - Lift up to 35 pounds without assistance - Occasionally
16. Physical Requirement - Lift more than 35 pounds without assistance - Occasionally
17. Occupational Exposure/Risk Potential - Inside office environment - Applicable
18. Occupational Exposure/Risk Potential - Fumes or airborne particles - Applicable
19. Occupational Exposure/Risk Potential - Toxic or caustic chemicals - Applicable
I have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to apply